The European University Institute (EUI) seeks a Coordinator for its Academy of European Law (AEL). The coordinator is responsible for the administration of all the Academy of European Law’s activities, including the summer courses and other events, AEL projects, and the publications programme. The Coordinator will be the Assistant Editor of the AEL book series and will be responsible for keeping track of future publications, as well as supervising and correcting the work of external copyeditors. Moreover, the EUI is looking to create a reserve list to fill similar future vacancies in other units across the organisation.

The European University Institute (EUI) at a glance: 

• an international organisation set up in 1972;
• a research university focusing exclusively on postgraduate, doctoral and post-doctoral studies, and advanced research;
• located in the hills overlooking the city of Florence, Italy.

The Institute also hosts the Historical Archives of the European Union. More on our Institution:  https://www.eui.eu/About

Our units

The Academy of European Law (AEL) is a free-standing unit within the Department of Law. The Academy was established in 1990 by Professors Antonio Cassese and Joseph H. H. Weiler. The AEL promotes excellence in teaching and research on European and international themes through its annual summer courses and authors’ workshops, its publications, and its wide range of projects. The Academy also houses the Secretariat of the European Society of International Law.

Key responsibilities

The Academy of European Law (AEL) is seeking to recruit a Coordinator who will be responsible for the administration of all the AEL’s activities, including the publications programme, summer courses and other events, and AEL projects. The Coordinator will be the Assistant Editor of the Collected Courses of the Academy series, published by Oxford University Press, and will be responsible for keeping track of future publications, including liaison with authors, editors, and OUP staff, as well as supervising and correcting the work of external copyeditors.

The main duties may include the following:

Level of autonomy and accountability

• High level of autonomy;
• Accountable for tasks performed by the AEL administrative staff, Research/Project Associates, and external collaborators;
• Reporting to the AEL Directors.

Role in HR processes

• Assisting the AEL Directors in recruiting and supervising staff;
• Training new staff;
• Recruiting and managing the work of external consultants.

Finance and procurement responsibility

• Coordinating the financial management of all AEL activities, in cooperation with other services of the EUI, including overall supervision of financial commitments and expenditures;
• Supporting financial and procurement procedures for the AEL;
• Verifying commitments and payments.

Budget management

• Monitoring all AEL budgets and providing regular reports to the AEL directors.

Role in administrative processes

• Ensuring compliance of administrative processes with administrative regulations;
• Contributing to programmes and projects by providing administrative and logistical support and handling various administrative tasks;
• Coordinating workflows for AEL activities;
• Managing and ensuring the daily coordination of the AEL.

Key competencies

All staff at the EUI share the following competencies:

What we offer

• A role in an inspiring community of young scholars with an exclusive focus on master, doctoral and post-doctoral studies;
• A multicultural community of 1100 academics at all career stages and administrative staff of approximately 85 different nationalities;
• The commitment to a genuine culture of equality, diversity and inclusion, and to attracting, encouraging and retaining a diverse and highly qualified workforce;
• A world-class research library, the Historical Archives of the European Union, and many other excellent research facilities;
• Language courses and soft skills training opportunities;
• Access to all EUI facilities: library, crèche, cafeteria, gym, participation in seminars and workshops;
• Competitive salary package including health and pension plan;
• A healthy work-life balance in a family-friendly environment.

Read more on Work and Life of EUI Staff.

How to apply

Applications must be submitted electronically using the online application form available at https://www.eui.eu/About/JobOpportunities/Open-competitions-for-administrative-posts

CLOSING DATE FOR APPLICATIONS: 16 January 2025 at 23:59 CET

Before completing the online application form you are invited to read ANNEXES I & II that represent an integral part of this vacancy notice.

ANNEX I

ELIGIBILITY CRITERIA

On the closing date for online applications, you must fulfil all the following general and specific conditions:

• Being physically fit to perform the duties.

2.Specific conditions

1. Education (Qualifications)

• A level of post-secondary education attested by a diploma, or
• A level of secondary education attested by a diploma giving access to higher education, and appropriate professional experience of at least three years. This professional experience will be considered part of the educational qualification and will not be taken into account in the required numbers of professional experience under 2.2.

Only diplomas and certificates that have been awarded in EU Member States, or that are the subject of equivalence certificates issued by authorities in the Member States by the deadline for applications, shall be taken into consideration. If your diploma was issued outside the EU, please indicate in your application that you hold an equivalence certificate; otherwise, your application will be deemed ineligible. 

2.2.Professional experience

By the deadline for applications, and in addition to the qualifications required above, you must have at least three years of relevant professional experience gained after obtaining the diploma required under 2.1.

2.3.Knowledge of Languages

• Main language: have a thorough knowledge of one official language of the European Union; and
• Second language: a satisfactory knowledge of another official language of the European Union to the extent necessary for the performance of the duties.

SELECTION CRITERIA

Applications that fulfil the above eligibility criteria will be assessed against the following requirements:

Essentials

1. At least three years of proven experience with project and/or programme coordination, including resource management and reporting activities;
2. Proven experience in a team supervision and coordination role, including contributing to objectives-setting and to the professional development of staff;
3. Excellent knowledge of the English language (CEFR level: C1 or above), including demonstrated very good writing skills and ability to present information in a clear and concise manner;
4. Proven experience in editing academic English texts;
5. Demonstrated ability to liaise effectively, both orally and in writing, with academics, practitioners, researchers, and administrators at all levels, gained through professional experience.

Advantageous

6. Proven work experience in a higher education and/or international research environment;
7. Proven experience with budget forecasting;
8. Demonstrated web editing skills gained through professional experience or training;
9. Demonstrated knowledge of additional EU languages.

Candidates invited to the test and interview phase may also be assessed against the competencies listed under the “Your key competencies” section on page 4.

To read the ANNEX II, please click HERE.

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