Policy Assistant

The Secretariat of Copa-Cogeca which represents European farmers and European agri-cooperatives  is recruiting

a Policy Assistant (m/f)  

Overall description  

We are looking for a bright, well-organized, and self-motivated Policy Assistant to join our commodities team.   The Policy Assistant is a member of the Commodities Team whose primary duties are to provide administrative support to the Policy Team. The Policy Assistant will manage a variety of administrative tasks as well as contribute to the policy work within a highly collaborative department.      As the Commodities Team member, this position has a strategic role, as the organisation of internal and external meetings and the good flow of communication between the Secretariat and member organisations is pivotal to the day-to-day functioning of our organisation.               

This position will require superior attention to detail, great organisation, and prioritization skills, as well as the ability to plan ahead and meet tight deadlines with a high degree of care and diplomacy. As Copa and Cogeca are involved in EU public affairs, a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with high-level politicians and stakeholders is of vital importance.

The successful candidate will have strong verbal and written communication skills in English and if possible also a good understanding of French and possess the ability to not only complete complex tasks but the willingness to innovate and propose new working methods to streamline processes and improve efficiency.  Furthermore, we are looking for a candidate with strong experience on IT tools, specialized software or datasets.  

He/she is expected to think independently, react with the appropriate urgency to situations that require a timely response, while maintaining the confidence to ask for guidance when necessary. Finally, we are looking for a candidate who shows the same level of commitment to all kinds of tasks – from the most technical to the most operational ones.   

Key Responsibilities include:       

–        Scheduling meetings across time zones and management of different meetings (Working Parties, Civil Dialogue groups, events) for Commodities team

–        Policy and data research on various topics linked to agriculture

–        Support Policy Advisors in implementing their lobbying actions, for example by:

o   Helping them mapping political actors

o   Conducting research to allow for the assessment of EU policies

o   Organising public events aiming at influencing decision-makers

–        Managing the preparation and translations of key internal and external documents in close collaboration with the Copa-Cogeca Translation Team

–        Responding to various written or telephone enquiries for the Secretariat, as well as operational aspects related to the welcoming of external visitors

–        Attending to the Copa-Cogeca’s reception services when necessary   Basic Qualifications            

–        A Bachelor’s degree or Relevant experience as Policy Assistant         

–        Experience with organisation of meetings and public events

–        Experience with international organisation

–        Experience in conducting background research on various topics

–        Experience with Microsoft Office/Microsoft Teams (or related collaborative        products)/workflow software

–        Experience with IT tools, specialized software or datasets. Ability to learn new working tools: COMTEXT, EUROSTAT, Microsoft (POWERPOINT, Excell, Word), ADOBE, PHOTOSHOP, Creative and other tools       

–        Written and spoken English fluency and a good command of French.  

Preferred Qualifications  

–        Experience with working with government and/or policy stakeholders preferably at EU level.

–        Excellent organization, planning, time management and problem-solving skills

–        Ability to handle administrative details independently while keeping team members informed.

–        Attention to details.

–        Strong organizational/communication skills.              

–        Ability to build effective working relationships and earn trust.          

–        Fluency in additional European languages.   

–        High level of integrity and discretion in handling confidential information.  

We offer:  

–        A permanent contract.

–        Additional benefits includes meal vouchers, reimbursement local transportation costs and a group insurance.

Application: A CV (maximum 2 pages) and motivation letter (maximum 1 page) should be sent in EN or FR by e-mail to: careers@copa-cogeca.eu with the subject “Application Policy Assistant for Copa-Cogeca Commodities team”

Applications are open until 09/01/2026. If you do not receive news from us by that date, please assume that you have not been selected.