BILINGUAL SECRETARY- Economic Section

The Mission of Japan to the EU in Brussels wishes to hire a bilingual (French and English) assistant, (m/f) for its Economic Section.

Job description

• Daily press monitoring on diplomats’ areas of interest.
• Administrative and personal support to diplomats.
• Working on agendas, appointments/reservations, receiving visitors at the reception.
• Answering calls, taking messages, and managing correspondence.
• Handling administrative procedures.
• Supporting coordination with local service providers in daily life (in French).
• Research of information.
• Help for the organization of events.
• Contacts with the European institutions and with the Belgian protocol service, etc.

Your profile

• Excellent computer literacy (Word, Excel, Outlook, Teams etc.).
• Rigorous, detail-oriented, and very organized.
• Excellent interpersonal skills, dedication, and discretion.
• Experience in an administrative/secretarial function.
• Excellent verbal and written communication skills in French and English (C1-C2 level).
• Knowledge and understanding of Dutch is a plus.
• Knowledge of and interest in the EU institutions and their policies is preferable.
• Strong interest in Japan (culture/language) as well as in the relation between Japan and the EU.
• Understanding of Japanese working culture is a plus.
• Work permit required for non-EU citizens.

Interested?

Please send the following documents in English with subject line in the format “Economic Section_Last Name” to recruit@eu.mofa.go.jp:

• Your CV with an ID picture
• A cover letter (one page maximum)
• A reference letter

The deadline for the applications is Wednesday, 13th of November 2024.

Applications, however, will be reviewed on a rolling basis and the position will be filled as soon as we find the right candidate.

Only shortlisted applicants will be contacted. Submitted documents will not be returned.

Do not forget to mention that you found this job ad on the Euractiv Jobsite!