UEMS Administrative Assistant

European Union of Medical Specialists (UEMS)
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Job Category

Administration

Job Experience

Not mentioned

Job Location

Brussels

Expiration Date

Sun, 04/06/2025
Are you interested in working for a European organization?
 
The European Union of Medical Specialists (UEMS) is a non-governmental organization representing more than 1.6 million medical specialist doctors in Europe and beyond. The UEMS primary function is the support and political defence of the medical profession at European level. The UEMS, through its specialty-based medical divisions (specialist bodies), strives to improve medical specialist training in Europe and seeks to improve the quality of care for European citizens.
 
Why join the UEMS?
 
This is an opportunity to join one of the largest medical organisations in Europe. The activities of the UEMS are varied: establishment of training requirements for medical specialists, organisation of medical examinations for specialist doctors (mark of excellence), accreditation of activities encouraging the continuing medical education of specialist doctors in Europe and worldwide, accreditation of medical centres…
 
The UEMS is looking for an Administrative Assistant to support its growing activities. The successful candidate will work within a highly motivated team under the supervision of the UEMS CEO.
 
The UEMS office is located Rue de l’Industrie 24, 1040 Brussels in the Brussels European headquarters.
 
Main responsibilities:
  • Assist in updating the UEMS membership databases,
  • Assist in organising, preparing and supporting meetings/events (in Europe) for the various UEMS specialist bodies (before, during and after including follow-up of attendees, agenda, minutes…),
  • Assist in organising, preparing and supporting examinations or courses/webinars (in Europe) and in following up candidates’ applications and relations with all attendees (including registration and application fees, attendance, results, …),
  • Assist in ensuring liaison with the bureaus of the UEMS specialist bodies, and with exam attendees and candidates,
  • Assist in managing digital presence (websites and social media) of the specialist bodies
  • (example: https://uemssurg.org/),
  • Assist in providing day-to-day administrative support to the UEMS specialist bodies in relation to the above, liaising with various internal departments for financial management and other general queries.
The successful candidate will have the following:
  • A degree in administration/communication/project coordination studies or equivalent professional experience,
  • Ability to multi-task with attention to quality and detail and a problem-solving approach,
  • Strong interpersonal skills, a positive attitude and service orientation,
  • Be able to work under pressure, to respect deadlines and to deal with complex issues,
  • Be a team-player able to work within a small but highly committed team,
  • Willingness to travel (3-6 times a year in Europe),
  • Very good level of both written and spoken English, good level of French,
  • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
The UEMS is offering:
  • A 6-month contract (possibly renewable),
  • An enriching and challenging function in a dynamic and motivating environment,
  • A flexible work environment, 50% office presence, 50% home-working,
  • Attractive benefits such as meal vouchers, public transport allowance, home-office allowance, end of year bonus, health & pension insurances, extra-legal holidays (notably 1 week in August and 1 week in December).
Starting date: as soon as possible. Training will be provided.
 
The UEMS is committed to promoting equality and diversity.
 
Please send your application by email to Mr B. Daval (ceo@uems.eu), Ms N. Paulus (nathalie@uems.eu), and Mr M. Sartori (administration@uems.eu) with the mention “JOB APPLICATION” in subject line. Your application should include a curriculum vitae and a letter of motivation in English.
 
Interviews will be held on an ongoing basis. We therefore strongly advise candidates to apply as soon as possible. Only shortlisted candidates will be contacted.
 
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