The European Environmental Bureau is the largest and most inclusive European network of environmental citizens’ groups – and the only one that works on such a broad range of issues. We advocate for progressive policies to create a better environment in the European Union and beyond.

We are seeking an Events Assistant to work closely with colleagues at all stages of the "event life cycle''. This is an exciting role as part of our Events team. The Events Assistant reports to the Senior Events Coordinator

This is a full-time position on a CIP contract, for which no relevant work experience is required.

The work consists of:

• Supporting the organisation and management of events on the days when they take place, including setting up registration desk, welcoming delegates, liaising with caterer through the day, coordinating with technician audio needs and presentations, overseeing event happenings and acting quickly to resolve problems, etc.
• Searching and visiting new potential venues and hotels. Help in negotiating and collecting offers for events.
• Helping preparing materials for working group meetings and events: badges, booklets, agendas, list of participants, etc.
• Assisting Policy Officers in setting up meeting room (coffee/tea/water/projector...etc.) upon request.
• Helping to keep the Events page online up to date.
• Following-up phone calls to key participants/speakers.
• Database management and supporting the transition to the new project management tool "The Force".
• Helping with the implementation of EEB's environmental and sustainability policy.

Qualities and experience:

• University degree or studies in event management, business administration, management or any other relevant studies an asset.
• Ability to work both autonomously and in a team.
• Ability to communicate in a multicultural environment.
• Capability to prioritise and work with several projects at the same time.
• Ability to take own initiatives in different situations.
• Strong analytical and organisational skills.
• Having a strong people-oriented approach.
• Prepared and able to work in a dynamic working environment.
• Interest in working in an environmental organisation.
• Good command of written and spoken English, with French knowledge being an asset. 
• Subscribe to the EEB’s values. 

The EEB offers:

• A 6-month contract - “convention d’immersion professionnelle” paid around €1300 net/month coupled with various benefits: transport costs reimbursement, luncheon vouchers, working from home indemnity.
• Possibility to work from home 2 days a week.
• A dynamic, friendly, flexible working environment.
• An organisation committed to our values of democracy, fairness, respect, integrity and sustainability.

Location:   As our contracts fall under Belgian law, the candidate must commit to being officially registered in Belgium and working from our office in Brussels. This currently entails structural teleworking (possibility to work from home subject to our teleworking policy and organisational needs).

How to apply:

Applications consisting of 1) a letter of motivation, 2) a comprehensive CV (without pictures) and 3) a completed questionnaire (see below) should be sent to personnel@eeb.org.

Only applications comprising these three elements will be considered.

Please clearly mark: “Events Assistant” in the subject of your email and confirm that you are not currently enrolled in university.

Questionnaire for Events Assistant post

Please answer the following questions in max 300 words each:

• How would your education and experience contribute to the smooth preparation of events in the new hybrid era?

• Why do you wish to work for an international NGO?

• What do you think is more important as an events assistant, being an independent worker or a team player? Why?

Please note that candidates may use AI tools to search for information but not to write answers to the questions. If we detect arguments or text blocks which have been generated by AI tool, your application may be rejected. We are interested in genuine perspectives and original ideas.

Deadline for Application:             31 December 2024

Interviews first round:                  15 January 2025

Starting date:                                  15 February 2025

Commitment to diversity

The EEB is an equal-opportunities employer. We strive to be an inclusive organisation and encourage applications from a diverse range of candidates.

We respect our employees’ life outside of work, including where they are taking up care roles.

Please do not use pictures in your CV. Do leave out any information that may contribute to unconscious bias such as reference to your nationality, date or place of birth.

If you are not an EU citizen, please let us know if you have a work permit to work in Belgium.

Please have a look at our Diversity, Equality and Inclusion Policy.

Due to limited staff resources and the number of applications anticipated, only candidates selected for interviews will receive a reply.

Please read our recruitment privacy statement before applying:

https://eeb.org/eeb-recruitment-privacy-statement/

Do not forget to mention that you found this job ad on the Euractiv Jobsite!