Company: VO Europe
Type of contract: Freelance
Working hours: Flexible
Office: Rue Haute, 139 – 1000 Brussels
Remote work: Flexible
Want to be part of a leading agency in Brussels, where creativity, innovation, and commitment shape everything we do? Discover the job description below and see how you can make an impact with us!
🙋 About VO Europe
✅ VO Europe is a leading agency specialising in event organisation and strategic communication, firmly committed to European values through its “Europe at Heart” initiative. As Europe faces unprecedented challenges, VO Europe enhances its collaborative, strategic, and creative approach to foster meaningful connections between citizens and institutions.
🤓 About the job: mission & key responsibilities
- Ensure smooth remote assistance to the participants and speakers;
- Identify the needs for event logistics, security, registrations, etc.;
- Establish a process to ensure the secretariat’s needs are fully aligned with the event’s design, primarily through the functional mailbox;
- Coordination with the teams under the secretariat unit;
- Transfer any issues to the appropriate person, and collect necessary inputs to address the questions received;
- Set up a strategy to fulfil the online registration requirements;
- Provide support and assistance to the on-site and remote speakers;
- Coordination with the technical registration expert and identification of issues regarding the registration process and how to address them;
- Contact all speakers who are confirmed and officially invited;
- Following up on the contact with all the speakers, including the ones that are confirmed but not yet contacted;
- Send mass mailings to participants in the framework of pre- and post-event surveys;
- Participate in coordination meetings with the client and different units by providing dedicated expertise.
🤠 About the profile: qualification and skills – Do you fit the role?
- Has excellent interpersonal skills and is able to work as part of a multidisciplinary and multicultural team.
- 5 years of experience working in a similar role.
- Command of English and French, both spoken and written, is a must. Any other language is a welcome asset.
- Experience related to the EU institutions or international organisations. A good understanding of global partnerships and previous working experience with partner countries are assets.
🔎 About VO
Brussels-born and based, VO is one of Belgium’s leading communication groups, known for impactful campaigns, event management, digital marketing, and graphic design.
Our group is built upon three main pillars: an event agency – VO Event, a creative agency – The Little Voice, and a European agency – VO Europe. Whether you want to elevate your event experiences, craft messages that truly resonate with your audience, or build stronger ties with European citizens, we’re here to make it happen.
At VO, our motto is « today for tomorrow ». We believe in shaping a responsible and sustainable future where people are at the heart of change. We aim to drive societal transition through respect, dialogue, and meaningful collaborations, creating lasting value for brands and projects.
Our values focus on quality, responsible entrepreneurship, respect for people and nature, diversity, trust, and bold creativity to inspire innovation.
🫶 At VO, we care
As active members of society, we have a responsibility to contribute to the achievement of the United Nations Sustainable Development Goals. Guided by our environmental policy, we ensure it serves as the solid foundation shaping our actions and behaviours every step of the way.
We care about the environment. Our sustainability strategy to drastically improve the impact of our activities goes back to 2015. This mission of creating a better tomorrow made VO Group the first agency to receive the EMAS Certification in Europe in 2022. Our Environmental policy outlines our commitments, confirming our desire to conduct our activities in line with sustainable development.
We care about inclusion and diversity. We are committed to creating an environment where everyone feels included and able to thrive, regardless of their background, gender, sexual orientation, abilities, or any other personal characteristics. Our DEI policy outlines our principles and commitments, confirming our desire to create a future where everyone finds their place and fully contributes to our purpose.
We were recognised with the Positive Impact Award at the Agency of the Year awards in 2022, 2023, and 2024. We prioritise event sustainability and positive impact in all our endeavours.
GDPR
VO Europe ensures that the personal data of all candidates is processed in accordance with the European General Data Protection Regulation (Regulation (EU) 2016/679). We will process your data only for the purposes of recruitment and will keep it only for a defined period of time while maintaining high-security measures.
🕺 At VO, you will enjoy:
- Joining a dynamic team
- You will have the freedom and responsibility to shape your role and challenge ideas, as well as the opportunity to participate in the company’s evolution through our various task forces and cooperation groups.
- Joining an EMAS and ISO14001 certified company with the responsibility to apply sustainability on a daily basis and to integrate meaning in all your tasks.
- Working in a beautiful office with a rooftop view of the city centre in the heart of the famous Marollesneighbourhood!
- Full accessibility by all means of transportation (SNCB, STIB, bike, by foot…).
✨ Interested? Ready to act today for tomorrow?
If you want to apply for the job, we invite you to send us your application (Resume or Europass CV and a little comment about yourself) via our website.
Please ensure that you send your CV in Europass format. Only applications following this process will be considered.
We are eager to hear from you soon and meet our future new colleague! 😊