Secretariat Expert Intramuros

Company: VO Europe

Type of contract: Freelance
– Full-time (April until June)
– Part-time (June until August)

Working hours: Flexible

Remote work: Flexible

Want to be part of a leading agency in Brussels, where creativity, innovation, and commitment shape everything we do? Discover the job description below and see how you can make an impact with us!

🙋 About VO Europe

✅ VO Europe is a leading agency specialising in event organisation and strategic communication, firmly committed to European values through its “Europe at Heart” initiative. As Europe faces unprecedented challenges, VO Europe enhances its collaborative, strategic, and creative approach to foster meaningful connections between citizens and institutions.

🤓 About the job: mission & key responsibilities

• Ensure the smooth coordination of all Secretariat activities related to EUSEW 2026. Coordinate the calls for sessions, EUSEW Awards, Energy Fair and Sustainable Energy Days in close cooperation with CINEA.
• Manage the EU Sustainable Energy Awards process, including coordination of the Technical Advisory Committee (TAC) and the High-Level Jury (briefings, evaluations, follow-up).
• Liaise with session organisers, speakers and moderators, and manage the overall information flow and logistics for the Policy Conference.
• Prepare and update concept notes, agendas, showflows and scripts for plenary sessions, keynotes and high-level moments.
• Ensure coordination with the Communication team, including timely content updates for the website and information materials.
• Supervise participant support and helpdesk activities for applicants, organisers and facilitators.
• Support and organise coordination meetings, info sessions and rehearsals, including preparation of briefing materials.
• Monitor progress against timelines and deliverables, and provide regular status updates and reporting to the Contracting Authority.
• Ensure consistency and alignment between the Secretariat, Communication and Event teams throughout the project lifecycle.

🤠 About the profile: qualification and skills – Do you fit the role?

• Has excellent interpersonal skills and is able to work as part of a multidisciplinary and multicultural team.
• 5 years of experience working in a similar role.
• Command of English and French, both spoken and written, is a must. Any other language is a welcome asset.
• Experience related to the EU institutions or international organisations. A good understanding of global partnerships and previous working experience with partner countries are assets.

🔎 About VO

Brussels-born and based, VO is one of Belgium’s leading communication groups, known for impactful campaigns, event management, digital marketing, and graphic design.

Our group is built upon three main pillars: an event agency – VO Event, a creative agency – The Little Voice, and a European agency – VO Europe. Whether you want to elevate your event experiences, craft messages that truly resonate with your audience, or build stronger ties with European citizens, we’re here to make it happen.

At VO, our motto is « today for tomorrow ». We believe in shaping a responsible and sustainable future where people are at the heart of change. We aim to drive societal transition through respect, dialogue, and meaningful collaborations, creating lasting value for brands and projects.

Our values focus on quality, responsible entrepreneurship, respect for people and nature, diversity, trust, and bold creativity to inspire innovation.

🫶 At VO, we care

As active members of society, we have a responsibility to contribute to the achievement of the United Nations Sustainable Development Goals. Guided by our environmental policy, we ensure it serves as the solid foundation shaping our actions and behaviours every step of the way.

We care about the environment. Our sustainability strategy to drastically improve the impact of our activities goes back to 2015. This mission of creating a better tomorrow made VO Group the first agency to receive the EMAS Certification in Europe in 2022. Our Environmental policy outlines our commitments, confirming our desire to conduct our activities in line with sustainable development.

We care about inclusion and diversity. We are committed to creating an environment where everyone feels included and able to thrive, regardless of their background, gender, sexual orientation, abilities, or any other personal characteristics. Our DEI policy outlines our principles and commitments, confirming our desire to create a future where everyone finds their place and fully contributes to our purpose.

We were recognised with the Positive Impact Award at the Agency of the Year awards in 2022, 2023, and 2024. We prioritise event sustainability and positive impact in all our endeavours.

GDPR

VO Europe ensures that the personal data of all candidates is processed in accordance with the European General Data Protection Regulation (Regulation (EU) 2016/679). We will process your data only for the purposes of recruitment and will keep it only for a defined period of time while maintaining high-security measures.

🕺 At VO, you will enjoy:

• Joining a dynamic team
• You will have the freedom and responsibility to shape your role and challenge ideas, as well as the opportunity to participate in the company’s evolution through our various task forces and cooperation groups.
• Joining an EMAS and ISO14001 certified company with the responsibility to apply sustainability on a daily basis and to integrate meaning in all your tasks.
• Working in a beautiful office with a rooftop view of the city centre in the heart of the famous Marolles neighbourhood!
• Full accessibility by all means of transportation (SNCB, STIB, bike, by foot…).

✨ Interested? Ready to act today for tomorrow?

If you want to apply for the job, we invite you to send us your application (Resume or Europass CV and a little comment about yourself) via our website.

Please ensure that you send your CV in Europass format. Only applications following this process will be considered.

Deadline: 28/02/2026