Request for Offers / Call for Tenders

Do not use the ‘Apply now’ button. Please follow the application guidelines provided in the documents at: https://efaparty.eu/documents/transparency/tendering/.

Post title: Long-term contract for Audit, Tax and Consulting Services
Location: Europe
Contract Amount: For contracts above 10.000 EUR or above 60.000 EUR over 5 years
Starting date: As Soon As Possible in 2026 and for a period of 5 years

About the Organization
The European Free Alliance (EFA) is a European Political Party, composed of thirty nine member parties
across Europe. It works in close collaboration with its youth branch, EFAy and with the Coppieters
Foundation, its think-tank foundation; as well as with the EFA group in the European Parliament and
the European Alliance Group in the Committee of the Regions.
The core value of EFA is the promotion of the right to self-determination of peoples and nations in
Europe and the world. EFA is headquartered in Brussels.

About the Call for Tenders
EFA is seeking to engage in a long-term partnership for Audit, Tax and Consulting Services to support
the organization’s operational activities.
EFA is funded by the European Parliament and is being regulated under the Regulation (EU, Euratom)
No 1141/2014.
This call is also regulated under Article II.9 of the Funding Agreement between political parties and
foundations and the European Parliament.

Tender Requirements
1. Financial Accounting Services

• Off-site and/or on-site (in EFA office in Brussels, if needed) assistance;
• Quarterly review of accounting documents (purchases, sales, payroll, Mastercard
  expenses and financial statements) in the accounting system (preferably Exact Online) for
  the preparation of Quarterly VAT declaration.

2. Tax

• Preparing and filing of the Quarterly VAT return (Special VAT return);
• Preparing and filing of the Annual VAT Listing;
• Preparing and filing of the Tax returns (Direct tax and Patrimony tax);
• Preparing and filing of the fiscal tax forms 281.50 (Fees) in Belgium;
• Special assistance that may be requested for financial or tax matters (consulting).

3. Audit and Consulting

• Year-end internal account closure and verification;
• Assistance during the pre annual and annual audit (BE GAAP) conducted by an external
  audit firm contracted by the European Parliament;
• Assistance during the annual audit (IFRS) conducted by an external audit firm contracted
  by the European Parliament;
• Ad hoc assistance during account closure and verification of documents by the Financial
  Services of the European Parliament (compliance with regulation 1141, Questions raised
  by the Directorate General for Finance, questions raised by the Authority for the
  European Political Parties and Foundations)
• Assistance during tax and administrative audits.

Submit price offers on the basis of per hour rate for the following or its equivalent titles (positions) in
your company to support the tender requirements:

• Secretariat/Junior Professional
• Senior Professional
• Manager
• Director
• Partner
• Tax Expert (IPM matters)
• IFRS Expert (if separate)

Evaluation Criteria
The elements we will consider to determine the best value for money are:

• Contractor’s availability and technical capacity to react timely to requests
• Ability to communicate using different languages (EN, FR)
• Time needed to provide requested deliverables
• BE GAAP expertise
• IFRS expertise
• Familiarization or experience with the European Parliament’ funding rules
• Price and economic advantage

Tendering Process
Interested contractors/suppliers should submit their offer as per annex to this call, together with
their portfolio no later than midnight (CET) on 9 December 2025 to: info@efaparty.eu with the
subject line “EFA Long-term Finance agreement 2025: [YOUR NAME]”.
Your personal data will be processed solely by EFA and only for the purpose specified in this call. It
will be stored safely and securely following the GDPR laws. To ensure GDPR compliance please include
the following sentence to the body of your email confirming your consent: “I agree to the European
Free Alliance processing my data for the purpose of the Call for Tenders procedure”.
Review of the offers and tenders is scheduled to take place during the 2nd week of December 2025.
Note that European Free Alliance is an equal opportunity employer and does not discriminate on the
basis of origin, religion, gender, disability, and/or sexual orientation. We welcome tenders from
women and/or individuals from minority or marginalised groups.