Junior back-office assistant

IBS Consulting is a consulting firm that specializes in providing strategic advisory services, primarily in the areas of European funding, project management, and innovation. The company assists companies and industries in identifying and accessing regional, national and EU funding opportunities. IBS Consulting offers expertise in drafting proposals, managing projects, and providing support throughout the entire funding process.

Our services focus on European programs such as Horizon Europe, structural funds, and other public funding initiatives, aimed at supporting innovation, research, and sustainable development. They also provide customized consulting to help clients navigate complex financial regulations and maximize their chances of securing grants.

IBS consulting is looking for a junior back-office assistant for the branch office in Brussels with interest to grow in the field of funded projects at the European level. The selected candidate will assist the experienced Project Manager in the following tasks:

• Identify and analyze European funding opportunities (e.g., Horizon Europe, LIFE Programme, Innovation Fund etc.) relevant to our clients and company projects.
• Support clients during the application phase, preparing project proposals that meet the requirements of the relevant calls for funding.
• Drafting funding proposals, ensuring the content is presented effectively and the documentation is of the highest quality.
• Support in the financial management of EU funded projects from initiation to reporting, monitoring progress, and ensuring compliance with deadlines and timelines.

Requirements:

• Proficiency in Italian and English (written and spoken) is a must; knowledge of additional European languages is a plus.
• Degree in Economics, Social Sciences or also technical fields (e.g. Engineering, etc.).
• At least 1-2 years of experience in European funding management.
• Excellent writing skills for project proposals.
• Strong skills in office automation tools and AI tools.
• Strong interpersonal skills and the ability to communicate effectively with clients and partners.
• Established network of contacts and relationships at EU level will represent an added value.

It’s considered a plus:

• Previous knowledge of major European funding programs for industry (such as Horizon Europe, LIFE, Innovation Fund, RFCS, Digital Europe).
• Experience or training in financial reporting and monitoring funded projects

To apply for this position, please send your CV to Antonio Pepe (a.pepe@ibs-consulting.it) and Matteo Falasconi (m.falasconi@ibs-consulting.it).