Where: Brussels

Type of work: office based / hybrid

Wikimedia Europe is part of the global movement behind Wikipedia, working to support free knowledge, access to information, and digital rights in the public interest.

What you’ll do

Wikimedia Europe is looking for a Finance and Administration Officer who will support us in  ensuring financial health and efficiency of our organisation. As Finance and Administration Officer collaborating closely with the Executive Director, you’ll take the lead on keeping our financial systems running smoothly and support our team with essential admin and operations. In a small, mission-driven nonprofit, you’ll play a key role in helping us work effectively and sustainably.

Your Key Responsibilities

• Manage our annual budget, keep track of spending, and suggest efficiency improvements.
• Track and allocate expenses across funding sources, optimizing cost center use and working closely with the fundraiser.
• Handle payment requests and invoices, keep records up to date and organized, and collaborate with our accountant. 
• Maintain clear, reliable systems for financial tracking and adapt them as we grow.
• Support the preparation of financial reports and audits.
• Assist with project budgets, donor reporting, and funding proposals.
• Handle contracts, suppliers, and general administrative tasks.
• Support logistics of the team and smooth day-to-day operations.

What are your key skills and talents

• You have solid finance and operations experience, ideally in a purpose-driven setting.
• You understand the key administrative and financial frameworks governing organisations in Belgium.
• You care about the financial health of an organization, and see finance as more than bookkeeping – you understand how smart use of resources supports long-term impact.
• You bring care, attention to detail, and reliability to financial management, building checks and systems that ensure accuracy and support team trust.
• You’re confident working with numbers, spreadsheets, and financial data management systems, and like owning your area of work.
• You’re proactive in spotting when tools or methods need improvement and suggest better solutions.
• You’re practical, collaborative, and ready to get involved in a variety of tasks.
• You can comfortably communicate in French or Dutch, and speak English fluently, our working language.

What we offer

• You’ll have a ½ FTE contract with an annual salary between €27,000 and €32,000, depending on your experience, plus a benefits package that can include dependents.
• You’ll take ownership of finance and admin tasks, with support from our external accountant and leadership team.
• You’ll enjoy the flexibility to work in a hybrid office/home setting.
• You’ll benefit from flexible working styles and accommodations to fit your personal or family needs.
• You’ll join an engaged team passionate about increasing global access to free knowledge and information.
• You’ll be part of a diverse, inclusive, and multilingual organisation where people come first.

Interested?

Then apply by sending the following to office@wikimedia-europe.eu:

• your CV
• An answer to one of the following questions (150 to 250 words max):

1. Please describe a time when you noticed that the tools or methods used in your workplace were no longer working well. What did you do? How did you find and suggest better solutions?
2. Please describe a difficult financial or administrative decision you were involved in at a previous job. What was the situation? What did you think about before the decision was made? What was decided? What was the result? What was your role in this?

We review applications on a rolling basis until the position is filled.

Who we are

Wikimedia is a global movement whose mission is to bring free educational content to the world. At its heart is Wikipedia - one of the most visited websites worldwide—supported by a vast network of volunteers, communities, and organisations committed to making knowledge freely accessible to all.

Wikimedia Europe (WMEU) is an international non-profit association (AISBL) based in Brussels. We advocate for free knowledge, access to information, and freedom of expression across the EU, working in the public interest. We represent 31 Wikimedia affiliates and build on more than a decade of collaboration in digital rights advocacy and policy expertise.

At Wikimedia Europe, we believe that diverse experiences and perspectives strengthen our work. We're committed to creating an inclusive environment where everyone can thrive—regardless of origin, gender identity, age, disability, religion, sexual orientation, or background. We encourage all qualified candidates to apply and bring their whole selves to work.

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