Finance, Human Resources and Office Coordinator (full time)

European Network on Independent Living (Brussels Office)

Vacancy Notice

Position: Finance, Human Resources and Office Coordinator (full time)

Location: Brussels (EU quarter)

Salary: Minimum 3,000 EUR gross (around 2,500 net) or commensurate with experience, plus meal vouchers, public transport and flexible work arrangements

Starting date: 1 May 2026
Application deadline: 3 April 2026

The European Network on Independent Living (ENIL) is looking for a full time Finance, Human Resources and Office Coordinator, with a starting date on 1 May 2026. The post holder will be responsible for financial management, human resources and for running ENIL’s administration in Brussels. This is a key post in the organisation, responsible for ensuring the smooth everyday operation of our small Brussels office in the EU quarter, keeping our finances in good health, helping ENIL make good financial decisions and making sure we comply with all the regulations for non-profit organisations in Belgium.

1. Person specification

Essential skills

• Proven experience in financial administration, of at least 5 years

• Knowledge of Belgian administration and regulatory framework

• Excellent IT skills, especially Excel

• Excellent organisational skills, accuracy and attention to detail

• Ability to maintain financial records

• Excellent communication skills

• Ability to work independently, without much supervision

• Ability to comply with strict deadlines

• Excellent language skills: English and working language French or Flemish

Desirable skills

• Experience of working in the non-profit sector in Belgium

• Experience of working on EU funded projects

• Experience of using different accounting software

• Experience of drafting budgets for project applications and financial reporting

• Problem solving skills

• Commitment to supporting human rights and social inclusion of all individuals

Other essential requirements

• Valid Belgian work permit (if not an EU citizen)

2. Responsibilities

The Finance, Human Resources and Office Coordinator will be responsible for the following tasks:

Financial management

• Day to day financial management and internal control, using accounting software provided by the external bookkeeping service

• Quarterly VAT administration

• Acting as a contact person for the bank

• Overseeing cashflow and preparing financial forecasts

• Overseeing project budgets, making sure that all costs are booked correctly and that funds are spent as agreed with the funder

• Preparing for the audit and ensuring successful completion of the process by an external auditor

• Organising meetings of the Audit Committee at least 3 times per year

• Producing quarterly financial reports for the Board

• Organising meetings of the ENIL Foundation 2 times per year

• Preparing financial reports and supporting documentation for the European Commission and other funders

• Coordinating reimbursements for events and meetings organised by ENIL

• Filing and archiving of financial documents, in line with the legal and project requirements

• Preparing budgets for new funding applications

• Ensuring that ENIL finances are kept in order and that they meet the required legislative requirements

• Maintaining a cash box at the office

• Updating data in the Moniteur Belge, UBO register and the Transparency Register

• Acting as the Privacy officer under GDPR

Human resources

• Dealing with salaries and other staff related expenses, including monthly holiday and sick leave registration, monthly salary payments and pay slips

• Acting as a contact person for Securex and the payroll service in France

• Maintaining staff records and project-related paperwork, including timesheets

• Supporting the staff members with completing timesheets

• Monitoring staff allocation per project/work packages

• Preparing and updating contracts for the staff, volunteers and personal assistants

• Preparing contracts for consultants

• Responding to human resource queries

• Dealing with insurance for the staff and volunteers

Office coordination

• Supporting organisation of events (booking meeting rooms, accommodation, and catering, preparing visa invitation letters)

• Supporting European Solidarity Corps volunteers with practical arrangements in Brussels (registration, accommodation, pocket money, insurance)

• Monitoring requirements for NGOs in the Belgian legislation and notifying the Management Team of any changes

• Answering telephone queries, recording and redirecting to other staff members as needed

• Purchasing stationery and office equipment

• Maintaining the inventory of equipment

• Coordinating the presence of staff and volunteers at the office

• Ensuring that the ENIL Brussels office is open Monday to Friday from 9:00 – 13:00 or 13:00 – 17:00 (excluding public holidays)

3. What do we offer

• An opportunity to make a difference to the rights of disabled people

• A positive and supportive working environment, composed of staff members and volunteers committed to promoting human rights

• Opportunities to travel and meet people from all over Europe and wider

• Many opportunities to learn and expand your knowledge

• A place where new ideas are welcome

How to apply

Please send your CV and a motivation letter (with the details of two persons who can be contacted for references; ideally previous supervisors/line managers) to the ENIL Recruitment Team at recruitment@enil.eu as soon as possible and not later than 27 March. Please explain in the motivation letter how you meet the essential requirements. Shortlisted candidates will be notified within a week of the applications deadline and will have an online interview during the week of 6 April. Disabled persons are strongly encouraged to apply for this post.

About the European Network on Independent Living (ENIL)

The European Network on Independent Living (ENIL) is a Europe-wide network of people with disabilities with members throughout Europe. ENIL is a forum intended for all people with disabilities, independent living organisations and their non-disabled allies on the issue of independent living. ENIL’s work is guided by the principles of solidarity, peer support, de-institutionalisation, democracy, self-representation, cross disability and self-determination.

ENIL promotes equal opportunities for people with disabilities, fights against discrimination and addresses the under-representation of persons with extensive disabilities in European disability politics, as well as in mainstream society. ENIL’s mission is to:

• Promote the Independent Living philosophy among people with disabilities, the general public, national policy makers, Government administrations, in the United Nations, as well as among regional bodies such as the European Union, the Council of Europe and the Organisation for Security and Co-operation in Europe (OSCE);

• Develop the concept, principles and definition of Independent Living. Promote the development of Centres of Independent Living throughout Europe and enhance solidarity and networking among them;

• Carry out training and awareness raising activities at the European level, focusing on the personal assistance, direct payments/personal budgets and peer support/counselling;

• Represent Independent Living Organizations and the Independent Living movement at the European level and in different European bodies and organizations;

• Combat social exclusion and discrimination through disability policies which allow for Independent Living of people with disabilities. Make the Independent Living framework instrumental to end discrimination against people with disabilities in Europe;

• Embrace the social model of disability in acquiring independence and self-determination, and overcome the barriers of the medical and attitudinal models.

• Every year, ENIL undertakes a number of activities to raise awareness of the rights of disabled people in Europe at both the national and European Level. The Freedom Drive is ENIL’s flagship campaign and takes place every two years. The week-long event provides an opportunity for Members of the European Parliament to meet with disabled people from across Europe and to discuss issues that affecting their lives. It also provides an opportunity for disabled people from across Europe to come together and exchange their experiences in an informal way, as well as facilitate further development of the Independent Living Movement.

For further information in relation to ENIL and our activities, please visit our website: www.enil.eu