(Jr) Procurement & Finance Manager

Role purpose

You will sit at the heart of how the European Travel Commission manages its money and runs its procurement, particularly for EU-funded activities. This role makes you the trusted internal partner every team turns to when a procurement question lands on their desk, and a steady hand on ETC’s financial operations.

Reporting to the COO and Head of Public Affairs, you will split your time between public procurement and compliance (roughly 60 to 70 percent) and operational finance (roughly 30 to 40 percent). You will make sure ETC’s activities meet European Commission grant requirements and internal policies, while helping teams move forward with confidence rather than stalling on paperwork.

This is a hands-on role. You will shape how procurement and finance work across the organisation, build the templates and tools teams actually use, and work shoulder to shoulder with every pillar at ETC. If you like bringing order to complex environments and want your work to shape how a pan-European organisation operates, this is your seat.

What you will do

Procurement (65%)

• Act as the go-to person for procurement across ETC
• Prepare and review tender documents, terms of reference, and evaluation criteria
• Guide teams through procedures so compliance feels practical, not bureaucratic
• Keep every procurement file audit-ready
• Help teams plan ahead instead of scrambling at the last minute
• Raise awareness of procurement rules in plain, accessible language
• Spot risks early and propose fixes that strengthen compliance

Finance (35%)

• Run day-to-day financial processes with accuracy and speed
• Coordinate payment processing, invoicing, budget tracking, and project monitoring
• Contribute to budget preparation, follow-up, and financial reporting for audits
• Prepare financial inputs for EU-funded project reporting
• Liaise with external accountants and financial service providers
• Keep financial records clean, complete, and easy to navigate

Building better ways of working

• Roll out clear templates and tools for procurement and financial workflows
• Introduce process automation to cut manual work without cutting corners on compliance
• Champion safe and responsible use of AI and digital tools, with data protection and EU standards front of mind
• Give the COO clear, timely updates on finance and procurement matters
• Support cross-team coordination with external stakeholders
• Contribute to organisation-wide improvements when cross-cutting projects need a finance or procurement brain

What you bring

• University degree in finance, accounting, public administration, law, or a related field
• At least 3 years in finance and/or procurement, ideally in EU-funded or comparable environments
• Working knowledge of EU public procurement rules and European Commission grant management procedures
• Sharp attention to detail and the capacity to run multiple processes in parallel
• Confidence to guide and influence colleagues across departments without direct line management
• Plain-language communication that makes finance and procurement feel approachable
• Fluent English as your working language, with French or another European language a plus
• Comfort with digital tools and an open mind toward automation and AI-supported workflows

What we offer

• A role with real scope to shape how a European organisation operates
• A competitive salary and benfits aligned with the Belgian market
• A Brussels base with a continental remit, working alongside 36 national tourism boards, EU institutions, and global industry partners
• A small team where your work is visible and your decisions carry impact
• Direct access to the COO and a culture that values clarity and practical problem-solving
• Exposure to EU grant management and public procurement at scale

Requirements:

• Authorized to work in Belgium

• Master’s Degree

Please apply here: www.linkedin.com/jobs/view/4403450212/