Political Intelligence Brussels is seeking an proactive and organised EU Associations Assistant to support our administration and finance team. You will play a key role in ensuring the smooth day-to-day functioning of several client accounts, providing essential support across financial follow-up and secretariat activities.
You’ll gain hands-on experience across multiple portfolios while working closely with senior consultants and contributing to both operational and financial processes. With over 25 years of experience and a client portfolio made up of industry leaders, we are a leading consultancy on the Belgian market and a key player at EU level working at the heart of fast-moving policy debates that shape the digital landscape.
Do you enjoy a varied role combining coordination, finance, and administration? Are you a structured and hands-on team player who likes keeping things organised and running efficiently? Then you might be the person we’re looking for!
Main Responsibilities:
- Support the day-to-day management and smooth functioning of association secretariats and client accounts, gaining hands-on experience across multiple portfolios
- Act as a key administrative contact (manage mailboxes, liaise with members and external partners, maintain databases)
- Handle invoices, expenses, ensure accurate financial records (including accounts payable, receivables and bank statements) and budget follow-up
- Coordinate meetings and governance activities (scheduling, materials, minutes, and follow-up)
- Maintain and improve administrative processes to enhance efficiency, compliance, and reporting accuracy
- Monitor deliverables, deadlines, and priorities across multiple accounts, providing key insights to support teams
- Contribute to reporting and analysis to help inform operational and financial planning
The list of responsibilities is indicative and can evolve depending on priorities, deadlines, and your career development.
What We’re Looking For:
- Excellent level of English with any additional EU languages being an asset
- At least one previous experience in administration, finance, or a similar coordination role
- Strong organisational and prioritisation skills with attention to detail
- Good communication and interpersonal skills
- A proactive, hands-on mindset and ability to manage multiple tasks
What We Offer:
- Dynamic and collaborative work environment in a modern workspace
- Full-time schedule (part-time can be discussed)
- Fixed-term contract, with possible opportunity for a permanent role
- Competitive benefits, including full medical coverage and extra vacation days
- A strong company culture based on feedback and transparency.
How To Join Us:
Did you recognise yourself in our description? If so, we look forward to receiving your CV with a short accompanying note on why you are the perfect fit (max 150 words) to job@political-intelligence.com with the reference “2604”. We value individuality, variety and diversity, so feel free to express yourself in your own voice.