The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the German federal agency for international cooperation based in Eschborn and Bonn. It operates on all continents via an extensive network of local offices (see our website www.giz.de/en).
GIZ International Services (GIZ InS) is an integrated department of GIZ offering consultancy services for international and national clients such as the European Union, the World Bank, the UN institutions or national governments. In particular, GIZ International Services in Brussels is one of the Implementing Partners (IP) of the European Commission for the implementation of the EU Election Observation Missions (EOMs) implemented in Latin America, Africa, the Middle East and Asia.
EOMs last from 3 to 5 months in the country of deployment. The team arrives before the deployment of the election observers to install the mission headquarters and prepare all services for the safe deployment of the observers across the country. The team leaves the country after the departure of the observers once the activities are closed down and all payments made.
The permanent GIZ EOM team is based in Brussels and works on the missions’ preparation, contracts, financial monitoring, procurement in Europe, payments, supports and supervises the management of the deployed missions. The team is also responsible for the projects’ acquisitions (6 to 10 tenders a year).
GIZ International Services in Brussels is looking for an enthusiastic and dynamic professional to join the Brussels team as EOM Administration and Finance Officer, ready to go on mission at least once a year (3 to 5 months abroad full time).
Tasks and responsibilities include, but are not limited to:
a) when in Brussels:
- Preparation of contracts
- Preparation of payments & EOM Brussels accounting
- Preparation of procurement procedures
- Preparation & verification of mission’s archives
- Preparation of audits
- Support to missions’ implementation from Brussels when not deployed
- Support to office and/or other projects’ administration depending on workload and when not deployed
b) when in country of deployment (in challenging environments, in Africa, Asia/Pacific or Latin America):
- Be responsible for the bookkeeping of all the project related costs in the country of deployment based on the GIZ bookkeeping system and rules as well as principles of sound financial management.
- Maintain an up-to-date budget monitoring
- Be responsible for a monthly reporting of all expenses
- Assist in interviews of local staff, prepare the terms of reference and contracts.
- Prepare all payments and ensure that all payments are done in a timely and correct manner.
- Preparation of the payroll and all per diem payments
- Support to all local procurement procedures
- Ensure verification and filing of all financial and contractual documents
- Ensure that the project account is in accordance with the bookkeeping and the invoices.
- Prepare petty cash for each observer team, participate in the observer briefings regarding administrative procedures
- Verify and keep files up to date with all the original expenses justifications
- Coordinate the petty cash reconciliation
- Co-manage the mission’s bank accounts (depending on country of deployment)
- Serve as gatekeeper of GIZ and EU FPI financial and procurement regulations
During deployment abroad the working time is extended to 7 days a week and compensated according to Belgian labour low and be entitled to EU per diem.
Required experience & qualifications:
Qualifications and skills:
- University degree in accounting, finance, or a related field.
- Language knowledge: fluent in English & French (level C1 or C2 according to Common European Framework of Reference (CEFR)). Fluency in Spanish and/or Portuguese would be a strong asset.
General professional experience:
- At least 3 years of work experience in contract and finance administration, in an international environment
Specific professional experience & skills:
- Experience in accounting
- High-level competence in Excel and other specific computer financial management packages. SAP S4HANA Accounting experience is an asset.
- Strong organizational skills.
- Stress resistant, capable of working accurately under tight time constraint pressure.
- Excellent social and communication skills, team spirit.
- Flexibility, proactive and service-oriented attitude.
- Working knowledge of European Commission procedures is a strong asset.
- Availability and desire to work abroad full time during several months. Previous working experience in one or several countries where an EU EOM could be implemented, under difficult logistical and security conditions and environment, would be an asset.
If you are complying with the requested qualifications and skills and you are interested in working in an international environment, willing to learn & handle different tasks in Brussels and abroad, with challenging timetable/deadlines, come and join our team!
Only applications from candidates already eligible to work in Belgium will be accepted as the main working place is Brussels, Belgium.
Application procedure:
- Interested candidates are invited to submit their applications – CV and motivation letter (max. 2 pages) in English mentioning in the subject of the email “EOM Admin and Finances Officer” and full name.
- Deadline for application: 14 January 2026, 06:00 pm CEST.
- Address where the applications should be submitted: InS.Brussels.recruitment@giz.de
- Applicants are required to mention/provide in the application the names & contact details of at least 2 professional references.
Only shortlisted candidates will be contacted for interview. Thank you for your understanding