CCBE Office Assistant

Location: Brussels, Belgium
Contract: Permanent – Full-time

The Council of Bars and Law Societies of Europe (CCBE) represents the Bars and Law Societies of 46 countries and, through them, more than 1 million European lawyers. As a representative body, the CCBE plays a vital role in defending the rule of law, human rights, and access to justice.

We are looking for a proactive, hands-on and well-organised Office Assistant to join our team in Brussels. You will play a key role in keeping things running smoothly – supporting leadership, coordinating events and assisting with day-o-day office operations. This is an excellent opportunity for an administrative professional who enjoys working in a small, international environment bringing positive energy to everything you do.

Reporting to the Operations Manager, you will work closely with the Secretary-General and Presidency to support governance activities, office logistics and internal systems.

Main responsibilities

1. Secretariat & administrative support

Assist the Secretary-General and Presidency with scheduling, travel arrangements and meeting preparation.
Format and circulate correspondence.
Maintain membership records, mailing lists, and contact databases.
Handle incoming calls, manage general correspondence, and welcome guests.
2. Meeting & event coordination

Help organise internal and external meetings, including high-profile events.
Manage logistics: invitations, registrations, catering, AV setup, room preparation, and follow-up materials.
Gather documentation and assist with agenda updates and related materials.
3. Financial and office support

Collect invoices and receipts and assist with basic bookkeeping.
Manage office supplies and stationery.
Ensure meeting rooms and office spaces are tidy and ready for use.
Coordinate repairs and upkeep of office furniture, equipment and facilities.
4. IT & digital support

Provide first-line assistance with basic IT issues.
Liaise with the external IT provider to ensure smooth functioning of internal systems.
Key competencies

Strong interpersonal skills and a professional, welcoming manner.
Excellent organisational and capacity to manage multiple priorities effectively.
Clear, concise and professional written and verbal communication.
A proactive mindset with strong problem-solving skills and attention to detail.
A collaborative team player with a flexible, service-oriented approach.
Able to handle routine financial tasks with accuracy and discretion.
Comfortable with digital tools and basic IT systems.
Qualifications & experience

At least 2-3 years of relevant professional experience in a secretarial or administrative role (experience in an international or EU-focused setting is an asset).
Proficiency in French and English (written and spoken); knowledge of other European languages is an advantage.
Strong IT skills, particularly with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
Demonstrated professionalism, discretion and reliability in supporting senior staff.
What the CCBE offers

A dynamic, international, and collegial work environment in the heart of Brussels.
An attractive remuneration package based on experience and qualifications, including:
Extra-legal holidays and benefits
Meal vouchers
Pension and health insurance
Public transport contribution
Flexible working hours and teleworking opportunities.
Professional growth through training and exposure to high-profile European legal and political institutions.
How to apply

Please send your CV and a cover letter (max. 1 page) explaining how your skills and experience match this role to raynal@ccbe.eu by 10 November 2025. Applications should be submitted exclusively by email. Due to the high volume of applications received, please note that only shortlisted candidates will be contacted.