Administration and Events Intern
We are seeking a proactive and highly organized Administrative & Event Assistant to support daily
administrative operations and assist in planning and coordinating events. The ideal candidate will be
detail-oriented, flexible, and able to manage multiple tasks in a fast-paced environment and ready to start
in January 2026.
Key Responsibilities:
• Provide general administrative support : serve as the friendly first point of contact for visitors and
calls.
• Maintain office supplies, handle purchase orders, and support vendor management.
• Support HR team with administrative tasks when required.
• Support Event Manager in preparation of annual conference and events when necessary.
• Prepare reports, presentations, and other documents as requested.
• Before events, provide support with logistics, communications and planning meetings
• During events, providing on-site registration support at the front office.
• Ensure smooth communication and collaboration across administration/finance and event
departments.
• Miscellaneous tasks as requested by managers.
Qualifications and Skills:
• Previous experience in administration or event coordination is an advantage.
• Excellent organizational, proactive attitude and multitasking skills.
• Strong written and verbal communication in English (additional languages are a plus).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to work independently as well as in a team.
• Flexible, resourceful, and customer-service oriented.
We Offer:
• A collaborative and friendly team
• Gain hands-on experience in both administration and event management
• A full time 6 months internship paid 1150€ monthly, meal vouchers, transport allowance
Candidates must be eligible to work in the EU and able to live and work in Belgium during their internship.
The candidate should be able to start in January 2026.
Please send a CV and a cover letter in English in one PDF to info@ecsite.eu with the subject line “First Name Last Name – Admin & Events Intern” by Friday 28 November 2025.
Due to the high number of applicants expected, only shortlisted candidates will be contacted.