Office Assistant (Part-Time)

Job Category

Job Experience

Job Location

Expiration Date

03 Dec 2021

About MPI Europe

The Migration Policy Institute Europe is a nonprofit, independent research institute that provides authoritative research and practical policy design to governmental and nongovernmental stakeholders who seek more effective management of migration, migrant integration, and asylum systems as well as successful outcomes for newcomers, families of immigrant background, and receiving communities in Europe.

MPI Europe is committed to recruiting, hiring, retaining, and developing staff at all levels who reflect the breadth of experiences, backgrounds, and perspectives in the regions where we work. This encourages diversity of thought that enriches and adds greater credibility to our work. As such, we are committed to making sure that staff members of all backgrounds work in an inclusive environment with equity and access for all.

Job description

We are looking for an integral team member to support us make our workplace well organized, connected, and pleasant.

As an Office Assistant, you will contribute to ensuring smooth functioning of the office by handling various organizational and administrative tasks. Working under the supervision of the Operations Manager, you will schedule meetings, contact contractors, process documents, organize travel, etc. Depending on current needs and your interests, you might also support financial reporting, recruitment, outreach activities, or be involved in the rollout of new tools and processes within the organization.

We are looking for someone who thrives in a dynamic, international environment and is keen on using new technologies that make remote collaboration a breeze. The successful candidate will also value face-to-face interactions and will contribute to organizing team-building activities and creating a welcoming atmosphere at our small office in Brussels.

Required Skills

  • Fluent in English and either French or Dutch
  • Excellent problem-solving and organizational skills
  • Prior experience in administrative support for a small organization (ideally in a third sector)
  • Adept at workplace and virtual conferencing technologies
  • Friendly and supportive attitude
  • Diligent and reliable

Preferred Skills

  • Prior experience working with EU- or government-funded projects
  • Familiarity with a legal and administrative framework for Belgian nonprofit organizations 
  • Creativity and interest in workplace innovation

Terms

MPI Europe values a diverse work environment and we welcome applications from all candidates who meet the requirements for the position, regardless of origin, race, religion, age, disability, sexual orientation, gender identity, or any other characteristics.

Salary will be competitive, commensurate with qualifications and experience. This is a part-time position (19h a week) under a permanent employment contract. The work schedule will be agreed with the successful candidate.

Applicants must have permission to work in Belgium.

We offer the possibility to work partially from home, however physical presence in our office in Brussels will be required twice a week (unless teleworking is imposed due to the COVID-19 pandemic).

Please send a motivation letter and CV without photo to europe@migrationpolicy.org (subject: Office Assistant). Please indicate in your application when you would be available to start.

Closing Date

Applications must be received by December 6. Due to the high volume of applications, we will only contact the candidates who are being considered for the next stage of the recruitment process.

 

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