Finance and Administrative Assistant

Job Location

Expiration Date

10 Jul 2020
The European Environmental Bureau is recruiting for a new Finance and Administrative Assistant 
The European Environmental Bureau (EEB) is looking to recruit a Finance and Administrative Assistant to work closely with colleagues in Finance and Administration Unit and to be a liaison between the Policy Unit and the Finance and Administration Unit. We are looking for a highly motivated self-starter, eager to learn and contribute to the EEB’s work. The position will be a 6-month to up to one-year paid internship contract (convention d’immersion professionnelle) based in the EEB office in Brussels. 
More specifically, they will: Offer financial and administrative support in: 
  • Assisting with Project Management: providing input to funding applications, monthly reporting, final reports
  • Administrative and financial follow-up of grants (preparing documents, keeping deadlines, checking payments)
  • Dealing with incoming invoices, salary slips and timesheets (checking the conformity/eligibility with the Belgian law and with the budget line) including requesting clarifications from beneficiaries where relevant
  • Preparing consultants contracts and related memos   
  • Budget reporting 
  • Events organisation (venue, hotel, travel arrangements, assistance with necessary materials etc.)
  • Assisting in project audits and organisational audit. 
Qualities and experiences required for post: 
  • Bachelor’s degree or equivalent in commerce, finance or in bookkeeping
  • Good written and spoken English and preferably French 
  • Knowledge of MS Office
  • Ability to work independently
  • Strong organisational skills
  • Flexibility (we expect and offer flexibility regarding work schedules) 
  • Prepared and able to work in a dynamic working environment 
  • Capability to prioritise and work with several projects at the same time
  • Knowledge of WinBooks is an additional asset
  • Experience with audits is an additional asset
  • Interest / Experience in working in an environmental organisation or other public interest NGO and in an international working environment 
The EEB offers: 
  • A 6 months to up to one-year contract - “convention d’immersion professionnelle” paid internship around 1000€ net/month with the opportunity to learn more about functioning of a nongovernmental organisation
  • A stimulating, international work environment
  • An organisation promoting a healthy life-work balance
  • An opportunity to work for a worthy cause. 
Application process: 
To apply the candidate should submit via email in a single MS word or pdf document a CV and answers to all three following questions (not more than 200 words per question):  
- How your education and experience could contribute to the work of the Finance and Administration Unit? 
- Why do you want to work for an international environmental NGO? 
- Please describe a situation where you had to deal with several projects (work, school or private life related) at the same time and how you managed the situation. 
Please save the application as a pdf or doc file with the following file name: “Lastname.Firstname.FinanceAndAdminAssistant2020” and email your application (i.e. CV and answers to the questions) to before 19 July 2020. It is not necessary to include a cover letter.  
Shortlisted applicants will be invited to interview.
Please confirm that you have not been employed on a convention d’immersion professionnelle (CIP) contract in the past and that you are not currently enrolled in university. 
Only applications that include both components (CV and questionnaire) will be considered. 
Place:     EEB office in Brussels   
Deadline for Application:  19 July 2020 
Interviews first round:         Second half of July 2020 
Proposed starting date:  September 2020  
The EEB is an equal-opportunities employer. 
Due to limited staff resources and numbers of CVs anticipated, only candidates selected for interviews will receive a reply.  
Please read our recruitment privacy statement before applying: 
European Environmental Bureau AISBL Rue des Deux Eglises 14-16, 1000 Brussels, Belgium
Tel: +32 (0)2 289 10 90

Before you apply, read the latest news about EU policies on EURACTIV.COM.

Employers want to know how you found their job advert so please state that you found this position advertised on the EURACTIV JobSite.

The JobSite can give you more...
Get a bi-weekly newsletter featuring the latest jobs published online here.
Become the JobSite's fan on Facebook.
Follow us on Twitter and receive the latest news and job of the day.


Disclaimer: EURACTIV is not responsible for the content of the job vacancies published. Reproduction or redistribution of the above text, in whole, part or in any form, requires the prior consent of the original source. Terms and Conditions apply.