Finance and Administration Officer

Job Category

Job Experience

Job Location

Expiration Date

20 Jan 2022

CEJI is looking for a Full-Time Finance and Administration Officer!

The candidate will have the following responsibilities:

General Accounting

  • Payables, receivables and payments processing
  • Encoding and bookkeeping with knowledge of the accounting software, preferably including VERO Wolters Kluwer
  • Payroll management, employee related administration, contacts with Secretariat Social and Sodexo; Contacts with insurance company re: employees and volunteers

Management Accounting and Overall Financial Planning

  • Budgeting and integrating projects budgets into general budget
    • Allocation of income, expenses and overheads between different projects
  • Quarterly balance sheet, profit and loss and cash flow statement preparation
  • Budget reports as needed on structural expenses and revenues, project expenses and revenues
  • Monitoring of project accounts, control of expenditure against budgets; Calculating staff costs to allocate to various projects

End of year financial operations under the supervision of external accountant

  • Preparation of annual accounts: balance sheet, profit and loss statement, result allocation
  • Handling audit of annual accounts in collaboration and under supervision of external auditor
  • Preparation for and management of external audits by EU and private foundations

Fundraising: Grant application and compliance

  • Financial and administrative support to the staff members in the fundraising process
  • Compliance of grants with EU or private foundations’ regulations
  • Financial reports on projects to European Commission, Belgian authorities and private foundations

The Board and General Assembly Meetings

  • Ensuring Board and General Assembly Meetings are in accordance with the Belgian legislation requirements
  • Preparation of financial documentation and reporting for the Board and General Assembly Meetings. 
  • Publications in the Moniteur Belge

Office Management tasks

  • Liaising with suppliers, maintenance of office equipment and computers and insurance management
  • Acting as point of reference for general office operating needs

Profile: knowledge of Belgian accounting legislation, 4 – 5 years experience in accounting and financial management, experience in reporting to the EU institutions, fluent French/English, fully computer literate, good interpersonal skills, able to work independently and a good team-player.

Full time position (5 days / week)

Start Date: Immediately

Application Procedure: Send CV and motivation letter to Ms. Robin Sclafani, CEJI Director, before January 21, 2022: robin.sclafani@ceji.org

 
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