About the role 

We’re looking for a proactive and well-organised Office Manager to support the smooth running of ICAR activities and operations. In this varied role, you’ll be at the heart of a small, collaborative, and friendly team, keeping administrative processes, events, and certification support running effectively.

What you will do: 

• Support the day-to-day activities and smooth functioning of the association secretariat
• Act as the contact point for certification and validation services
• Manage the administrative tasks of the certification process
• Support the full lifecycle of agreements with test centres and manufacturers (contract drafting, signature, and follow-up)
•  Handle invoices and expenses and ensure accurate financial records
• Support the ICAR team by coordinating other administrative, financial, and organisational tasks
•  Maintain contact databases and documentation, and contribute to improving internal processes and the smooth running of office operations
• Support internal and external communication, including events organisation

Who you are

• Relevant education or experience in business/office administration, basic financial administration, operations management, or any field pertinent to the job description 
• Excellent English, with any additional languages 
• At least one previous experience in administration, finance, or a similar supporting role 
• Strong organisational and prioritisation skills with attention to detail 
• Good communication and interpersonal skills; you are member-customer-oriented 
• A team player who enjoys working in a small, international, and collaborative environment 
• Strong IT literacy and a good understanding of digital tools and platforms 
• Familiarity with contracts, invoicing, or certification processes is a plus
• Interest or background in animal farming is an asset  

What we offer

A varied role with real impact across the organisation, in a supportive and collaborative team, with flexibility and homeworking allowed. We offer a full-time or part-time (75- 80%) contract for an indefinite time under Belgian, Dutch, or Italian law. Depending on the work residency country in the EU, homeworking is expected to be 100%, with some travel for annual and team meetings. Conditions will be tailored to the candidate’s experience and country of residence.