Secretary General

Job Experience

Job Location

Expiration Date

03 Oct 2021

Job Title: Secretary General, UPEI

Based in: UPEI Secretariat - Brussels, Belgium

Reports to: UPEI Board

Job Purpose Summary: To lead, develop, manage and motivate the Association, so as to ensure advocacy on behalf of members is optimized within the resources available and principles established, in accordance with the aims and objectives set by the General Assembly and Presiding Board.

UPEI, the Brussels based Pan European Trade Association representing independent fuel suppliers is seeking a Secretary General to manage and steer the organisation. This includes:

  • To represent UPEI and promote its visibility, maintaining and developing contacts with EU institutions and other stakeholders, conveying and seeking support for its positions;
  • To manage effective political/ legislative monitoring and analysis and to propose and develop effective policies and engagement strategies according to agreed objectives
  • To oversee the communications and media strategy;
  • Ensure effective day-to-day coordination and communication with members, including the organisation of meetings and conferences and written communications;
  • Financial and resource management and planning of the association, including maintenance of the existing and efficient system of administration and record keeping, that can be further developed if required.

UPEI represents the combined interests of National Associations from European countries and individual company members. The Brussels based secretariat monitors the development of legislation at EU level, determines the effect this may have on its members and advocate accordingly.

The current Secretary General is stepping aside, creating the opportunity to appoint a new Secretary General to inherit the management of a well-functioning, established and forward-thinking association. UPEI is seeking a candidate for this role who is motivated and can bring experience and initiative to continue to drive the association and to evolve UPEI’s goals moving forward in the current policy context.

The secretariat informs the membership of developments and acts in accordance with members’ wishes in a lobbying capacity. This includes developing a strategic response and engagement strategy, drafting position papers and communications to political bodies, engaging with like-minded stakeholders. The Secretary General is responsible for the day-to-day management of the Association and reports to the UPEI Presiding Board.

The position has one direct report – the Communications and Office Manager – also based in the Brussels office.  Furthermore, the secretariat is supported by a public affairs consultant based in Brussels to assist in policy analysis and advocacy.

The required profile for this position includes proven activity and responsibilities in the EU policy arena, preferably in a trade association environment, with experience of coordinating and managing multi-disciplined tasks. It is expected that applicants for this role will have experience of working with the key EU institutions and having a professional manner will be able to build strong effective relationships with internal and external stakeholders at all levels. Fluency in English is a must, for both written communications and for presentations/public speaking. Additionally, an understanding of the issues affecting the energy and transport/heating sectors is required, together with the ability to analyse and report on relevant market trends. 

In principle, the position is full time. Flexibility is required as the position will involve occasional attendance of meetings outside of office hours and short-term travel within Europe. Salary will be commensurate with the role and experience.

Candidates should demonstrate a minimum of 8 years’ relevant experience and hold a university degree.

Expected starting date: approx. November 2021

To apply:  UPEI has retained RP People as its recruitment partner for this position. Applicants should send a maximum one-page letter of motivation and maximum two-page CV, together with salary expectations, to Ian Burns at: Only candidates being considered for selection will be contacted.

Deadline: Applications should be submitted no later than 3 October 2021.


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