Job Category

Job Location

Expiration Date

24 Jul 2020

FACE is the European Federation for Hunting and Conservation.

Established in 1977, it represents the interests of Europe’s 7 million hunters as an international non-profit-making nongovernmental organisation. FACE is made up of its Members, which are the national hunters’ associations from 37 European countries. FACE also has 7 Associate Members and has its office in Brussels.





          The FACE Secretariat is looking for an Office Administrator to assist with the smooth running of the Federation. The post-holder will be responsible for the delivery of office services, member services, and personal assistance to the Secretary General.


  1. Office services
  • Ensuring proper administrative management, including records management for insurance, audit and legal purposes
  • Carry out office facilities assistance, in-house meeting organisation, and stocking/supplies services
  • Ensure compliance with office procedures, legalities, safety, maintenance as well as correct and timely submission of forms
  • Carry out receptionist duties/clerical services
  1. Member services
  • Act as staff liaison to FACE Members
  • Distribution of official FACE communication to Members
  • Data collection from Members and analysis of replies
  • Administration of the Members database (contact list and distribution lists)
  • Organisation of FACE Governance meetings (Logistics, Programme, Agenda, Meeting packets)
  • Support in organising the meetings within the FACE Regions or the FACE Membership
  • Work with the Secretary General to increase value and benefits of FACE membership
  1. Personal assistance to the Secretary General
  • Support the administration of the Secretary General in terms of travel and logistics, bureaucracy
  • Ad hoc research and data compilation



  • Administration qualification or equivalent
  • French native speaker, fluent in English (and happy to work in a multi-cultural working environment)
  • Proficiency in the MS Office Suite (Word, Excel, Power Point)
  • Attention to detail
  • Strong organisational skills
  • Good time management
  • Autonomy
  • Friendly nature


  • Relevant professional experience


  •   Terms: Permanent contract (CDI)
  •   Location: Brussels, Belgium
  •   Stating date: as soon as possible


  • Applications should be submitted in English and include a CV and cover letter.
  • Please send applications by email to  by Friday, 24 July 2020 including in the subject line: FACE Office Administrator, First name, Last name.

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