Scientific Project Manager

Job Category

Job Experience

Job Location

Expiration Date

02 Jan 2020


ILSI Europe brings together scientists from industry, academia and the public sector to deliver science of the highest quality and integrity in the areas of food safety, nutrition, consumer behaviour and sustainability.

ILSI Europe has 53 member companies (most of them are European and worldwide leaders in their field) and an annual budget of m €2.6.

ILSI Europe activities are coordinated by a staff of 17. ILSI Europe manages an ecosystem of 21 task forces and 50+ expert groups that gather more than 500 external collaborating scientists. It organises every year around 7 workshops or international symposia.


ILSI Europe is located in Brussels and the role is expected to be fulfilled in its office.


The Scientific Project Manager (SPM) manages task forces and related scientific projects in ILSI Europe’s food safety and/or nutrition pillar. He/she supports experts in their scientific mission and to achieve the agreed project objectives. The SPM ensures that the project works meets the quality expectations. He/she reports to the Scientific Programme Director (SPD), and he/she supports the SPD in establishing scientific relationships with key stakeholders. Furthermore, he/she organises the dissemination of scientific output at conferences, in webinars etc. in collaboration with the SPD, and the Marketing & Communications Manager (MCM). The SPM also supports the Conference and Membership Manager (CMM) in membership recruitment efforts.

Reporting & supervisory relationships

  • Reports to the Scientific Programme Director
  • Directly manages some of ILSI Europe’s task forces and related expert groups in the area of food safety


Task force (TF)/ expert group (EG) management in principles and policies:

  • Ensures that projects reach their objectives (qualitative and timely scientific output, adequate communication and dissemination)
  • Manages projects in a professional and timely manner
  • Generates relevant documents like minutes, agendas and information documents
  • Initiates and follows the manuscript review process by journals and ensures publication of scientific output in open access
  • Organises meetings, calls and dissemination events in accordance with the planned TF budget
  • Plans, manages and executes the TF budget
  • Ensures that members and experts are aware of important and relevant information (for instance change in the scientific programme of the TF/EG, experts’ involvement in projects, finances, SAC/BOD decisions etc.)
  • Keep up to date with relevant scientific developments related to the task force work, including that of international organisations and reports back to relevant internal and external stakeholders
  • Presenting the outcome and impact of the task force activities in meetings and conferences,
  • Establishing contact with renowned scientists and coordinating their work.

Scientific expertise

  • PhD or MSc in life sciences (food safety, nutrition, toxicology, biology, agriculture)
  • Experience in scientific and project management, in an international organisation
  • General scientific overview of research, in particular in food safety fields
  • Proven interest in interdisciplinary approaches

Experience required

  • 3 years of experience in food safety and/or nutrition field
  • Managed scientific projects with several stakeholders involved
  • Familiar with publishing scientific output in peer reviewed journals
  • Managed communication with key stakeholders
  • Budget management
  • Worked in an international environment
  • Preferably experience in developing systematic reviews
  • Preferably involvement in EU projects (H2020, FP7 …)

Skills & abilities required

  • Strong organisational, project management and problem solving skills
  • Highly articulate individual with excellent interpersonal communication and presentation skills
  • Dynamic, proactive, communicative individual
  • Rigorous person
  • Ability to manage multiple projects
  • Customer service oriented
  • Aligned with ILSI Europe code of ethics and values
  • Fluent in English
  • Able to travel throughout Europe 10 to 20% of the working time
  • European citizenship or holding an EU working permit

If you are passionate about excelling at your job, managing projects and developing your career in an international and highly qualified environment with multiple contact opportunities and large visibility, we would welcome your application. If you wish to apply for this position, please get in contact by 31 December 2019 at for the attention of the Human and Office Manager; Subject matter: your name, date, application for SPM position.

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