Office Administrator

Job Category

Job Experience

Job Location

Expiration Date

31 Oct 2019

Interested in working on exciting projects in the environmental field, as part of a dynamic, young and international team in Brussels?

About shecco

shecco is a market accelerator for the introduction of climate friendly technologies providing market development, publishing and events management services worldwide. Our mission is to bring these technologies faster to the market in order to reduce greenhouse gas emissions as soon as possible and thereby “sustaining our atmosphere”. We help our partners worldwide to introduce sustainable solutions for the heating, ventilation, air-condition and refrigeration (HVAC&R) industries.

To handle the overall administration and ensure a smooth running of the office, shecco is looking to recruit an Office Administrator. The post is a full time position.

Estimated start date: 1st November 2019


Reporting to the shecco CEO, the Office Administrator (f/m) will assist the shecco team with the following tasks:

  • Financial Support: prepare outgoing invoices, process incoming invoices and payments, update accounting files and credit collections, financial transaction with approval of the CEO, assist the external accountancy firm for any bookkeeping, monthly VAT fillings, preparation of the end of the year accounts and new year budgeting
  • Administrative Support: handle all general administration & maintenance of the office: correspondence, mailings, incoming calls, order office supplies, equipment, updating memberships, etc. Ensure efficient office management, including IT, logistics and facilities
  • HR Support: planning of absences, training, ensure compliance with staff regulations, recruitment, oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
  • Communications:constant dialogue with customers, suppliers, accountant firm (Deloitte), social secretariat (SD Works)


  • Strong organizational skills and ability to multi-task
  • Excellent communication and interpersonal skills – able to liaise with different market players, (partners, suppliers, public administration) across multicultural environments and culturally sensitive)
  • Trustworthy, analytical, responsible, reliable, energetic, capable of building trust and credibility with team, stakeholders, and customers
  • Able to work in teams and autonomously
  • Interested in shecco’s mission (promoting environmental technologies)
  • Quick learner, well-organised, detail-minded and able to deliver on time
  • Proactive with a ‘can-do attitude’, high sense of responsibility
  • A person with strong ethical standards, ready to work in an international and multicultural environment


  • Minimum of 3-5 years working experience
  • Knowledge of the Belgian Administrations and general HR regulations
  • Fluent French and English (knowledge of any other EU languages is a plus)
  • Knowledge of MS Office Software (Word, Excel, PowerPoint)
  • Knowledge of Accountancy Standards and Programmes
  • Valid working permit for Belgium


  • Permanent full time contract of 38h/week
  • Excellent working atmosphere in a young dynamic team

For more information about this job and/or the company please contact Monica De Vetter, Head of Finance at: +32 2 230 37 00

Please send your motivation letter and CV in English to:

Application deadline: 15th October 2019 (N.B. suitable candidates might be contacted before this deadline, so early application is recommended).

Application process

Short-listed candidates will be invited to have a phone call interview and selected candidates will be interviewed in Brussels. The successful candidate will be expected to start as soon as possible.

Due to the high number of applications usually received for our vacancies, only candidates short-listed for interviews will be contacted.

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