Office Manager

Job Category

Job Experience

Job Location

Expiration Date

29 Apr 2019

MPG is currently looking for a half time Office Manager to be responsible for the daily running of the Secretariat and administration.

Key responsibilities

  • General secretariat administration (filing, agenda management, timesheets, travel bookings, mail, email and answering telephone etc.)
  • Human resources (relation with social secretariat, salaries, holidays, sick leave, Sodexo, etc.)
  • General office management (liaison with proprietor, IT services, insurances and other suppliers)
  • Support with preparation of Board documents

The selected candidate should ideally be able to start as of 20th May 2018. The deadline for applications is Monday 29th April 2019 however please send in your application ASAP as screening will be done an ongoing basis.

To apply, please read the Job description carefully and complete the MPG Employment Application form, accompanied by your CV and cover letter. Both the description and application form can be found here: www.migpolgroup.com/index.php/portfolio-item/office-manager

  • Applications should be sent in English.
  • Applications should be sent electronically to jobs@migpolgroup.com with the subject line “Office Manager”. No paper application will be accepted.
  • The deadline for applications is Monday 29 April 2019.
  • Interviews will be held as of 6 May 2019.
  • Starting date: as soon as possible.
  • Only candidates selected for an interview will be contacted.

Person Specification

Skills, knowledge and experience:

  • Experience or training in managing day-to-day administration
  • Knowledge of Belgian social law
  • Excellent organisational and administrative skills
  • Good literacy/numeracy skills
  • Proficiency on Microsoft Office suite and internet
  • Fluency in English and French (additional languages are an asset)
  • Experience in event organisation and preparation

Personal attributes:

  • Strong organisational and multi-tasking skills
  • Good team-player skills including commitment and flexibility
  • Attention to detail and eye for accuracy
  • Ability to work to deadlines and follow-up on tasks – comfortable in setting and sticking to own deadlines and responding to others’
  • Ability to work independently and propose new actions as appropriate
  • Tact, diplomacy and discretion
  • Ability to work with staff at all levels and from diverse backgrounds
  • Sympathy with the work and objectives of MPG

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