Finance & HR Coordinator

Job Category

Job Experience

Job Location

Expiration Date

24 Feb 2019

SOLIDAR is looking for a full-time (negotiable) Finance and Human Resources Coordinator to join its team as soon as possible.

Application procedure

Please send us a CV with your relevant experience (2 pages maximum) and a motivation letter (2 pages maximum) by 24 February 2019 via email to communications@solidar.org.

Please indicate in the subject of the message “Finance and Human Resources Coordinator – Your Name Your Family Name” (e. g. “Finance and Human Resources Coordinator – Claire Buillon”).

The post holder will report directly to the Secretary-General and coordinate with the programs’ coordinators.

Key Results

  • Human resources (40%): delivering human resources administrative and financial tasks
  • Finances (40%): preparing yearly budget overview and  prepare cash flow projections
  • Administration (20%): contribute to the effective and efficient office management and  maintenance

Main Responsibilities

Human Resources:

  • Liaise with SOLIDAR Social Secretariat (SECUREX)
  • Preparing staff timesheet, employment contracts, payrolls
  • Prepare yearly Staff Costs projections, follow up and reports on them

Finances:

  • Prepare overall SOLIDAR budget, cash flow and ensure follow up
  • Analyse SOLIDAR budget and cash flow trends and present quarterly overviews to the Secretary General
  • Contribute to the strategic development of the SOLIDAR
  • Ensuring through check of invoices in/debit notes/expenditure claims and the corresponding supporting documents and through necessary follow up that the specific requirements of the donors are met
  • Manage the punctual, quarterly and yearly financial reporting to different donors according to their specific requirements (EU funded projects and others), including putting documents and copies together
  • Support the financial reporting to the SOLIDAR Board and General Assembly

Administration:

  • Provide administrative support to the Secretary General
  • Manage the office maintenance and supplies

Team Responsibilities

  • Supervise the work of SOLIDAR Finance and Admin Staff
  • Supporting colleagues in fulfilling their duties and roles
  • Being a member of the SOLIDAR team and contributing to the overall fulfilment of the SOLIDAR mission
  • Attending staff and ad hoc meetings and contributing to the development of SOLIDAR

Other tasks may be included at the request of Secretary General.

Evaluation

The post holder will have an annual review meeting with the SOLIDAR Secretary General which will be based on this job description.

Your profile

  • Relevant education, training and professional qualifications
  • Proven very good knowledge of Belgian labour and social security legislation
  • At least 3 years of relevant working experience in Human resources and finances within the Belgian system
  • Proven knowledge of EU grants regulations
  • Experience in the field of accounting (Belgian or French)
  • Capable of working independently and extremely accurately
  • Excellent organisational skills
  • Flexible and adaptable
  • Stress resistant
  • Open and friendly personality, able to work efficiently in an international team
  • Excellent command of written and spoken French, working level in English
  • Other languages – i.e. German and/or Spanish – would be an asset
  • Comprehensive IT literacy
  • Belgium work permit.

Conditions:

  • Working hours: 1 FTE (maximum 37.5 hours per week)
  • Length of contract: undetermined
  • Salary: 3000 Euro (gross), including benefits defined by contract.
  • Starting date: as soon as possible

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