Job Category

Job Experience

Job Location

Expiration Date

20 Dec 2018

Under the supervision of the Head of Administration and Finance, the Financial Assistant as a member of the Administration and Finance Unit and together with the relevant colleagues will be responsible for the following functions:

Financial initiation and/or verification with regard to administrative and operational expenditure (budget, procurement and grants)

  • Financial initiation of transactions including commitments, de-commitments, payments, recovery orders, guarantees and credit operations in ABAC, etc.;
  • Collect, check and process all documentation – financial, legal, etc. – required to execute the aforementioned transactions  coming from contractors, beneficiaries of grants, etc.;
  • Follow-up the financial implementation of the aforementioned transactions, and ensuring timely closure of administrative commitments; 
  • Analyse the financial viability of beneficiaries;
  • Support Programme managers in all financial linked tasks (budget adjustment, information on eligibility of costs, information about rules of the specific programmes etc.)
  • Liaise with contractors and beneficiaries on all financial issues;

Financial coordination and support

  • Support in the preparation, planning, reporting, forecast and follow-up of the budget;
  • Assist in the development and implementation of financial procedures and the elaboration and updating of model documents;
  • Provide advice and support on financial practices in line with EU and S2R JU budgetary, financial and contractual rules;

Information and Documentation Management

  • File financial documents, correspondence and returned files and requests for clarification, according to the S2R Document Policy rules;
  • Open/register/filter incoming mail related to financial issues and route mail to appropriate individuals/units;
  • Maintain a master archive of signed contracts and advance payments at the level of the unit in agreement with Shift2Rail JU rules;
  • Follow up of financial aspects of grants under H2020 in the adequate IT tools such as SYGMA, PDM, COMPASS;

Audit support

  • Provide assistance for "on the spot" control and audit missions;
  • Assist in the collection of the necessary information for audit and control by Commission services or the European Court of Auditors;

Financial Reporting

  • Prepare and keep up-to-date the financial reporting tables;
  • Prepare replies to requests for financial information from the hierarchy.

Execute any other tasks corresponding to the profile and grade, as deemed necessary in the interest of the service in relation with the function and under the supervision of the Head of Administration and Finance.

For further information on the selection procedure and the conditions of employment:

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