Finance/Accounting/Grants Traineeship

Job Experience

Job Location

Expiration Date

09 Nov 2017

Description of the traineeship The European GNSS Agency (GSA) announces a traineeship opportunity for new graduates in Europe. The traineeship shall aim principally to aid in supporting the daily operations of the Finance department. The traineeship will take place at the GSA headquarters in Janovskeho 438/2, Prague 7, Czech Republic and shall last preferably from 1 January 2018 to 30 June 2018.

The traineeship contract shall be concluded for 6 months, which may be extended for further 3 months (maximum twice) or further 6 months (maximum once). The maximum duration of the contract is therefore 12 months. However the GSA reserves the right to conclude individual contracts according to which the traineeship commencement/end will deviate from the above dates specified. The Finance Department is seeking two separate profiles; however some crossover between the profiles may be requested.

Finance/Accounting traineeship:

The trainee will be expected to carry out the following duties under supervision:

  • Perform financial viability checks for external parties bidding in the Agency’s procurement and grant procedures, as well as assist in the follow-up of such calls for tenders/proposals
  • Assist with regular controls on the accounting environment and regularly reconcile specific accounts as requested
  • Participate in the elaboration of mechanisms/reports to automatize the accounting treatment of financial data
  • Assist in the provision of guidelines to GSA staff on accounting and/or financial issues
  • Assist in the setting up of quality processes as well as monitor and provide regular reports on the achievement of key performance indicators
  • Contribute to the collection and/or preparation of the necessary information for audits, as well as assist in the arrangement of meetings
  • Assist in administrative tasks (e.g. filing, archiving)
  • Other relevant finance/accounting tasks, as required

Finance/Grants traineeship:

The trainee will be expected to carry out the following duties under supervision:

  • Assist the Head of Finance and her assignees in the financial implementation of grants
  • Provide support in the collection, assessment and follow up of financial part of grant project reports
  • Perform financial viability checks for external parties bidding in the Agency’s procurement and grant procedures, as well as assisting in the follow-up of such calls for tenders/proposals Maintain financial databases
  • Contribute to the collection of the necessary information for audits
  • Provide general administrative support, including document archiving, drafting and formatting of financial documents
  • Assist in the setting up of quality processes as well as monitor and provide regular reports on the achievement of key performance indicators
  • Assist in administrative tasks (e.g. filing, archiving)
  • Other relevant finance/grants tasks, as required

The trainee will work with the following technologies:

Previous knowledge required:

  • MS Office Word
  • MS Office Excel
  • MS Office Outlook

No previous knowledge required:

  • SAP – ABAC Accounting
  • ABAC Workflow
  • SAP Business Objects – ABAC Data Warehouse

Admission and selection criteria:

The traineeship is open to applicants who have not previously undertaken a traineeship at the GSA and who meet the following requirements:

  • Nationality of any Member State of the European Union and Norway
  • Possess or pursue a recognized post-secondary or higher education degree (university education or equivalent), evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official attestation from their university or school stating the marks obtained
  • Some initial experience in one of the areas of work of the Agency obtained either through specialisation as part of the applicant’s studies for a university degree, a dissertation or other research project conducted as part of their studies or through professional experience or a previous traineeship
  • Thorough knowledge of English, both spoken and written and a satisfactory knowledge of another language of the European Union
  • A clean criminal record Selection criteria University studies in Accounting, Business Administration/Management, Economics, or a very closely related field
  • Good knowledge through training or experience in Financial Accounting/Financial Management Good command of MS Office Excel
  • Ability to deal with confidential matters professionally
  • Ability to work autonomously
  • Proactivity and ability to adjust to new tasks in a demanding work environment

Application Procedure: 

Candidates must submit their application electronically. The application must be composed of a signed CV in Europass format[1] and a motivation letter (maximum one page). Candidates are requested to send their application in English, the working language of the GSA. Applications must be sent to jobs@gsa.europa.eu by 9 November 2017 at 23:59[2] and the subject title of the email should include “SURNAME Name Finance/Accounting/Grants Traineeship”. Only complete applications containing the above mentioned documents and sent within the deadline will be taken into consideration.

GSA applies equal opportunities and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation. Selection Procedure The Head of the Finance department will nominate the department’s evaluators to carry out the selection of the most suitable candidates. The evaluators will assess the admissible applications and select those best matching the selection criteria required for this traineeship. The best admissible candidates may be invited for a phone/video interview, which may include other appropriate testing. Engagement for a traineeship will be decided by the Agency’s Appointing Authority on the basis of a list of suitable candidates proposed by the evaluators. The established list may be used for other similar traineeships depending on the Agency’s needs. All applicants will be informed about the outcome of their application.

If an application is unsuccessful, candidates may re-apply to future vacancies for which they satisfy the criteria. ________________________________________ [1]http://europass.cedefop.europa.eu/en/documents/curriculum-vitae/template.... 2 Candidates are reminded not to wait until the final days before the closing date of applications’ submissions. The Agency cannot be held responsible for any last-minute malfunction due to any overflow of the mailbox. Conditions of the traineeship Trainees receive a monthly grant for full-time traineeship of €1,000.00[1]. If the traineeship is part-time, the grant will be proportionate. Trainees may also be entitled to the reimbursement of their travel expenses from/to their place of origin. Trainees shall be responsible for organising their own sickness insurance against health risks and their own accident insurance.

Before the start of the traineeship, the candidate will be required to provide the following documents: proof of nationality diplomas or academic qualifications needed to prove s/he satisfies the admission criteria an excerpt from police records a medical certificate confirming that s/he is fit for work and free of any contagious diseases documents showing that the trainee has public or private cover for accident insurance and sickness insurance against health risks for the entire duration of the traineeship period a statement indicating whether the trainee is in receipt of a grant or other subsistence allowance from another source and if so, the amount of these grants or allowances ________________________________________ [1] The official European Commission rates will automatically apply for grants paid in non-Euro accounts. All bank charges for incoming payments shall be carried by the trainee. For more information please visit the following page: https://www.gsa.europa.eu/traineeship-listing

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