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Temporary agent (M/F) Procurement and/or Inventory Assistant

OHIM - Office for Harmonization in the Internal Market (Trade Marks and Designs) - 04 November 2009

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Job Description

 The Office for Harmonization in the Internal Market (Trade Marks and Designs) ("OHIM") was
established by Council Regulation (EC) No 40/94 of 20 December 1993 on the Community
trade mark. The OHIM is responsible for administering Community trade marks and
Community designs, industrial property titles which have a unitary character and equal effect
throughout the Community. The OHIM has five languages, namely Spanish, German,
English, French and Italian. Certain proceedings, however, are also carried out in other
official languages of the European Union. The seat of the OHIM is in Alicante, a city on the
Spanish Mediterranean coast, where the Office currently employs over 600 people.
 
The OHIM is organizing a selection procedure in order to constitute a reserve list
from which to fill vacant post(s) of Procurement and/or Inventory Assistant (M/F)
(function group AST, grade 3) in the General Services Department, Procurement and
Inventory Sector, dealing with budgetary procedures, public procurement and
inventory rules. The responsibilities of the Sector cover all the steps of the procedure,
from the preparation of purchases up to the management of the assets of the Office.
 
The OHIM accepts applications without discrimination on the grounds of sex, race,
colour, ethnic or social origin, genetic characteristics, language, religious, political or
other convictions or opinions, membership of a national minority, financial situation,
birth, disability, age, sexual orientation, marital status or family situation.
 
 
1. JOB DESCRIPTION:
 
Under the authority of the Head of the Procurement and Inventory Sector, the
successful candidates will be responsible for:
 
* working on files of any level of complexity assigned to him/her, in the context of
the financial, public procurement and/or inventory rules, and in collaboration with
the internal stakeholders, in particular the technical line managers, the internal
legal and financial officers and, where appropriate, the suppliers;
 
 
And more specifically:
 
* dealing with and following up financial files, including, as the case may be, and on
the basis of the documents provided by the technical line managers, preparing the
reports to the audit authorities, preparation and follow-up of calls for tender and of
calls for expression of interest, and drafting of framework contracts, contracts,
specific contracts, economic commitments, purchase orders, payment orders,
recovery orders and estimates of amounts receivable;
or
* dealing with all the administrative tasks related to the assets of the Office
(reception of goods, follow up of movements of assets, warehouse stock
management, depreciation processes, etc).
 
To apply, click here.
 
 
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