Teaching & Learning Officer

Job Category

Job Experience

Job Location

Expiration Date

10 Jun 2019


Positions title:

Teaching and Learning Officer


Academic Service

Type of contract:

Temporary Agent
(Type 2b of the Conditions of Employment of Other Servants)



Place of employment:

Florence, Italy

Duration of contract:

Four years, renewable initially for a period of up to two years. On expiry of the renewed contract, the temporary agent may be appointed as permanent staff member.

Closing date for applications:

10/06/2019 at 24:00 Central European Time


The European University Institute (EUI) is an academic institution set up in 1972 by the then Member States of the European Union, providing doctoral training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. In addition to the departments, the Institute includes the Robert Schuman Centre for Advanced Studies (RSCAS), which focuses on inter-disciplinary, comparative and policy research, the Max Weber Programme for Post-doctoral Studies, which prepares fellows for a career in academia, and the School of Transnational Governance, which sets out to study, debate and teach matters pertaining to governance beyond the State.  The Institute also hosts the Historical Archives of the European Union. The EUI is not an EU Institution or body, but an inter-governmental organization, funded directly by the signatory states, partly by the European Commission and to some extent through external funding. The EUI provides a multinational work environment in an intellectually stimulating atmosphere.

The Academic Service provides a wide range of services to the EUI scholarly community geared towards their academic research and professional development. It provides academic skills training, language services, counselling and wellbeing services and engages with researchers in a wide range of extracurricular activities. The Service also oversees the selection, admission and reception of researchers, and administratively supports them during their entire stay.  The Academic Service is also responsible for the organisation and preparation of the meetings of some governing bodies of the EUI.


The EUI is looking for a teaching and learning officer, responsible for the academic skills and professional development services, workshops and coaching sessions offered to early career researchers, both in and outside academia. The successful candidate will take account of the needs and expectations of the scholarly community, and liaise with EUI services and academic programmes

The successful candidate should be knowledgeable about academic best practices early career researchers need at the doctoral and postdoctoral level in the social sciences and humanities and about innovative tools (Open Science and e-learning platforms). 

The position will be under the supervision of the Director of the Academic Service.

More specific duties include:


  • Representing the Academic Service internally and externally: presenting the EUI academic and professional development programmes to all academic units in the framework of the EUI doctoral and postdoctoral programmes, presentations and participations in external workshops and conferences;
  • Developing networks and creating partnerships with key universities in Social Sciences & Humanities;
  • Internal coordination and collaboration with all academic units and administrative services in view of the organization of seminars and workshops aiming at the academic and professional development of EUI researchers and fellows;
  • Being responsible for the identification and communication with internal and external trainers; acting as first point of contact for participants.

Policy/ Strategy Making

  • Assisting the Director of the Academic Service with the development and implementation of the strategy for the academic and professional development of the EUI Researchers and Fellows;
  • Providing regularly insights, statistics & data on this strategy as part of the strategic objectives of the Academic Service.

Level of autonomy and accountability

  • Being responsible for developing a professional development programme which takes account of the needs and expectations of early career researchers; responsible for the day-to-day implementation of the academic and professional development programme;  reporting directly to the Director of the Academic Service;
  • Ensuring close liaison and collaboration with the academic departments and programmes and with the office of the Dean of Graduate Studies.

Managing People/ Role in HR processes

  • Being responsible for the identification, selection, supervision and assessment of external and internal trainers.

Level of Expertise

  • Acting as a subject matter specialist in the field of teaching and learning;
  • Cultivating and expanding relevant networks in the higher education & research sector;
  • Acting as reference person for academic and professional development in the social sciences and for e-learning trainings and tools.

Role in administrative processes

  • Coordinating daily the academic and professional development programmes for early career researchers, in collaboration with EUI Academic and Administrative Units, and with external trainers.
  • Acting as the reference person for all questions related to teaching and learning at the EUI, and for all activities related to the academic and professional development of EUI Researchers and Fellows.

Budget Management

  • Assisting in the management of the budget allocated to the academic and professional development of EUI Researchers and Fellows;
  • Preparing and verifying budget estimates and monitoring budget expenses for the activities managed;
  • Providing statistics and data to annual reports. 

Finance and procurement responsibility

  • Negotiating and drafting contracts with external collaborators for related activities (trainers).

On the closing date for online applications, candidates must fulfil all the following general and specific conditions:

3.1 General conditions

  • Being a national of a Member State of the European Union;
  • Enjoying full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct proving no previous conviction for a criminal or administrative offence that could call into question his/her suitability for performing the duties of the post;
  • Having fulfilled any obligations imposed by the laws on military service;
  • Being physically fit to perform the duties.
  1. Specific conditions
  1. Education (Qualifications)
  • A level of post-secondary education attested by a diploma, or
  • a level of secondary education attested by a diploma giving access to higher education, and appropriate professional experience of at least three years. This professional experience will be considered part of the educational qualification and will not be taken into account in the required numbers of professional experience under 3.2.2.

      3.2.2.     Professional experience

By the deadline for applications, and in addition to the qualifications required above, candidates must have at least three years of relevant professional experience gained after obtaining the diploma required under 3.2.1.

     3.2.3      Knowledge of Languages[1]

  • Main language: have a thorough knowledge of one official language of the European Union;  and
  • Second language: a satisfactory knowledge of another official language of the European Union to the extent necessary for the performance of the duties.


  • University degree in an area relevant to the Social Sciences and Humanities or similar, e.g. educational science/pedagogy; 
  • Thorough knowledge of innovative teaching and learning methods and skills, and good knowledge of trends and practices in higher education;
  • At least 3 years of relevant work experience in the area of teaching and learning;  
  • Work experience in a university or research environment;
  • Excellent knowledge of English, both spoken and written (CEFR level: C1 or above), and demonstrated ability to communicate effectively both orally and in writing.                                                                                                                                   


  • Doctoral degree in a relevant area;
  • Knowledge of additional languages of the European Union.

Applications must be submitted electronically using the AD/ACS/2/2019 online application form available at https://www.eui.eu/About/JobOpportunities/Open-competitions-for-administrative-posts  at the latest by 10/06/2019 at 24.00.

Only complete applications submitted online will be accepted and considered. Applications received by e-mail, fax or post will not be considered. In order to avoid any technical constraints, we advise you to submit your application well ahead of the deadline.

The Selection Board will screen the documents of applicants with reference to the above-mentioned eligibility criteria as well as to the essential and advantageous selection criteria and will on the basis of these findings establish a shortlist.

Only shortlisted candidates will be invited for the interview and tests.

Candidates will be disqualified if they:

  • do not complete the registration by the deadline;
  • do not send a complete application;
  • do not meet all the eligibility criteria on the closing date for online applications;
  • do not provide all the required supporting documents at any stage of the procedure where these are requested.

If at any stage of the procedure, it is found that any of the information given in the application is false or not evidenced by the appropriate supporting documents, the candidate will be disqualified from the competition.

Contact:  applyjob@eui.eu

Candidates who are not shortlisted will be duly notified by the Human Resources Service, once the decision on the appointed candidate has been taken by the Appointing Authority.


The Selection Board will assess and score each eligible application according to the essential and advantageous selection criteria laid down in this vacancy notice.  It is envisaged that the 7 highest-scoring candidates will be invited for an interview and tests.  All candidates having a score equal to the 7th highest scoring candidate will be included in the shortlist.

6.1  Assessment method

Shortlisted candidates will be subject to

  • an interview assessing the candidate’s skills and knowledge relevant to the post;
  • other assessments, including a written test; 
  • an English language test. 

Further information about the testing process will be provided in the invitation letter.

6.2    Interview

The interview will be conducted mainly in English (knowledge of other EU languages may also be tested). Mother tongue English speakers will be expected to demonstrate their knowledge of a second EU language.

Assessment on the basis of qualifications and marking of tests:

  • Marking: 0 to 20 for the assessment on the basis of qualifications;
  • Marking: 0 to 20 for the written test;
  • Marking: 0 to 10 for the language skills;
  • Marking: 0 to 50 for the interview by the Selection Board.

   6.3     Reserve list

This competition is primarily aimed at setting up a priority list in order to fill the specific position advertised. However, this list may also be used as a reserve list to fill similar vacant future positions in other units of the European University Institute.

The names of the candidates included in the reserve list will be published on the EUI Web site: https://www.eui.eu/About/JobOpportunities/Open-competitions-for-administrative-posts

A successful candidate may explicitly request that his/her name not be published. Any such request must reach the EUI before the candidate is notified of the outcome of his/her application, and in any case no later than seven calendar days after the date of the tests and interview.

Candidates on the reserve list are not guaranteed recruitment.

The validity of the reserve list is twelve months from the date of publication on the EUI website. The EUI reserves the right to extend the validity of the reserve list one or several times and will communicate any such extension by publishing it on the website.

Whenever a vacancy occurs the EUI will select a short-list of candidates to interview for that particular job. Candidates will be contacted by email or by registered letter with confirmation of receipt.

Candidates are reminded that the work of the Selection Board is confidential. It is thus forbidden to make any contact with the members of the Board, either directly or indirectly, at any stage of the selection procedure. Any infringement of this rule will lead to disqualification from the selection procedure.

Candidates should not encourage third parties either to contact the Selection Board on their behalf. Any infringement of this rule may lead to disqualification of the candidate.                     


Type of contract:

The successful candidate will be appointed by the Appointing Authority as a temporary agent at grade AST3, pursuant to Title II of the Conditions of Employment of Other Servants for an initial period of four years, with the possibility of renewal for a period of up to two years. On expiry of the renewed contract, the temporary agent may be appointed as permanent staff member.

The successful candidate will be asked to serve a probationary period of nine months.

The place of employment is Florence, where the EUI is located.


The net monthly salary after taxes is approx. Euro 2,943. In addition to the salary, staff members may be entitled to various allowances, in particular a household allowance, expatriation allowance (16% of basic salary and household allowance), dependent child allowance and education allowance. The EUI has its own social security and pension scheme. Under certain circumstances, in particular where the selected candidate is obliged to change his/her place of residence in order to take up employment, the EUI may also reimburse various expenses incurred on recruitment, notably removal expenses.

Further information about remuneration and benefits can be found in Annex I.


The European University Institute is an equal opportunity employer in accordance with Article 1d of its Staff Regulations. It accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.  


The purpose of processing of the data submitted by candidates is to manage their application in view of a possible pre-selection and recruitment by the EUI. The information candidates provide in their application form is collected for the purpose of the selection procedure.

The EUI will ensure that candidates’ personal data are processed as required by its Data Protection Policy (President’s Decision No. 10 of 18 February 2019 regarding Data Protection at the EUI). This applies in particular to the confidentiality and security of such data.


If at any stage of the selection procedure, the candidate considers that his/her interests have been prejudiced by a particular decision, he/she can take the following action:

  • Request for review

In assessing candidates' merits, the selection board observes the principle of equal treatment as well as the provisions governing the Competition procedure and the Board’s proceedings.

If a candidate nevertheless believes that one of these principles has not been applied in his/her case, he/she has the right, within ten calendar days from when the e-mail informing him/her of the decision is sent, to send a letter by e-mail stating his/her case to the e-mail address:  applyjob@eui.eu

·Appeal procedures

If, at any stage of the competition, the candidate considers that the Human Resources Service or the Selection Board have acted unfairly or have failed to comply with:

-the rules governing the competition procedure, or

-the provisions of the competition notice,

and that his or her interests have been prejudiced as a result, the candidate can take the following actions:

1.  Submit a formal complaint to the Principal under Article 1(2) of the Common Provisions for the Teaching and Administrative Staff

2.  Submit a judicial appeal before the Organ of First Instance

Please note that appeals concerning an error of assessment relating to the general eligibility criteria are not matters for which the competition’s selection board is responsible and shall only be admissible before the Organ of First Instance if an administrative complaint has previously been lodged under article 1, paragraph 2 of the EUI Staff Regulations.

More information on the complaint procedure and on further means of appeal under the EUI’s judicial review framework available at:


Annex I

Remuneration and benefits

The following table provides examples of monthly salaries taking into account some possible scenarios:

Type of contract

Temporary agent – AST 3, step 1

Basic salary (net)

Euro 2.943

 (after taxes and social security contributions)


Basic salary plus expatriation allowance (net)

Euro 3.520

 (after taxes and social security contributions)


Basic salary plus expatriation and 1 dependent child allowance (net)

Euro 4.352

 (after taxes and social security contributions)

Salaries and allowances are exempt from national taxation in Italy and in the EUI Contracting States, but are subject to a tax (deducted at source) for the benefit of the Institute.


Summary of Conditions of Employment and Benefits

  • Annual leave entitlement of 2 days per calendar month plus additional days for distance from place of origin and an average of 17 days of EUI holidays per year;
  • Flexible working hours;
  • Training and development programme;
  • EUI Pension Scheme ;
  • EU Joint Sickness Insurance Scheme for staff member and dependent  family;
  • Accident and occupational disease insurance coverage;
  • Expatriation or foreign residence allowance of 16% or 4%, depending on circumstances;
  • Household allowance;
  • Dependent child allowance;
  • Pre-school allowance (for children aged less than 6);
  • School allowance (for children up to the age of 26 in educational or vocational training);
  • Installation allowance and reimbursement of removal costs, if applicable;
  • Other benefits.

[1] Recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third EU language.



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