Seconded National Expert (EASO/2019/SNE/003)

Job Category

Job Experience

Job Location

Expiration Date

12 Aug 2019

Call for an expression of interest in the recruitment of a Seconded National Expert (SNE) in the European Asylum Support Office (EASO)

REF.: EASO/2019/SNE/003

Publication: External

Title of function: Policy Expert

Duration: 1 year (renewable)

  1. We are

The European Asylum Support Office (hereinafter referred to as "EASO"), established by Regulation 439/2010[1], strengthens European Union (EU) Member States practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure.

Specifically, EASO focuses on three main tasks:

  1. Supporting practical cooperation among Member States on asylum – mainly through training, quality activities, country of origin information (COI), statistics and analysis, specialised expert networks, practical cooperation workshops, thematic support on unaccompanied minors, trafficking in human beings and gender;
  1. Supporting Member States under particular pressure through emergency support, including the deployment of asylum support team to assist EU Member States in managing asylum applications and in putting in place appropriate reception facilities;
  1. Contributing to the implementation of the CEAS by collecting and exchanging information on best practices, drawing up an annual report on the asylum situation in the EU covering the whole asylum procedure in EU Member States and adopting technical documents on the implementation of the new EU asylum acquis.

The headquarters of EASO are located in Valletta Harbour (Malta).

The organisation chart of EASO can be consulted in the EASO Work Programme on EASO website (

  1. We propose

The SNE will be working in the Executive Office (EXO). The key tasks of the SNE will be:

  1. Provide input to policy and planning documents, and strategic papers, as required, including input to documents for the Management Board;
  1. Provide advice on policy and legal developments in Member States on asylum and migration;
  1. Where needed participate in missions, external meetings and conferences and activities related to asylum processes;
  1. Provide support on issues under the responsibility of the Executive Office as required.
  1.  We look for

A) Eligibility criteria

Candidates will be considered eligible for selection on the basis of the following formal criteria to be fulfilled by the deadline for applications:

  1. Be nationals of one of the Member States of the European Union, Lichtenstein, Norway and Switzerland;
  1. Be employed by a public administration of a Member State of the European Union, or Norway and Switzerland, or an International Governmental Organisation for at least 12 months before applying for secondment;
  1. Have at least 3 years of relevant professional experience;
  1. Have a thorough knowledge of one of the official EU languages and an excellent command of spoken and especially written English.

Eligibility of candidates will be assessed by a Selection Committee according to compliance with all eligibility criteria by the closing date for the submission of applications.

B) Selection criteria

If the eligibility criteria set out in section A) Eligibility criteria are met, candidates will be assessed on the basis of the following selection criteria. The most suitable candidates evaluated on the basis of the selection criteria will be invited to an interview.


  1. Proven professional experience in tasks relevant to the afore-mentioned duties under points 1 and 2;
  1. Proven professional knowledge of and experience in the national and EU legislative processes;
  2. Sound knowledge of the Common European Asylum System;
  1. Knowledge of EASO institutional set-up and mission.


  1. Have a level of education which corresponds to completed University studies;
  1. Proven knowledge in the area of migration;
  1. Experience in cooperation with Member States’ and third countries’ authorities, EU bodies, international organisations and civil society organisations which are active in the field of asylum and migration;
  1. Previous experience within an international and multicultural environment.

If selected for interview, candidates may also be assessed in the interview on the basis of the following criteria:

  1. Excellent analytical capabilities and problem-solving skills;
  1. Ability to work under pressure and meet deadlines on multiple tasks;
  1. Good communication skills and well developed interpersonal skills;
  1. Good planning and organisational skills;
  1. Accuracy and attention to details.

Excellent written and oral command of English, including ability to draft reports, tools and presentations in English as well as ability to use electronic office equipment and applications (word processing, spread sheets, presentations, electronic communication, internet etc.) are essential.  

Candidates will be also assessed on the above by written test.

  1. General conditions

The secondment will be governed by the EASO Management Board Decision n° 1 of 25.11.2010 laying down rules on the secondment of national experts (SNE) to the EASO (document EASO/MB/2010/3). This decision is available on the EASO website:

  1. Application procedure

For applications to be valid, candidates shall:

  • Use the official application form provided on the EASO website. The candidate is requested to fully complete all sections of the application form in English;
  • Applications must be sent from the official email address of one of the following types of administrations: Permanent Representations[2], National Contact Points or, if the case may be, International Governmental Organisations. The application must be forwarded together with the proof of intent (official letter) by the relevant administration. Applications received from candidates’ personal email addresses will be considered ineligible.
  • Upon successful selection, approval of the candidate’s secondment (official letter) needs to be provided via the official email address of the Permanent Representation of the Member State concerned or, as the case may be, the associated countries missions to the EU, the diplomatic missions of the non-member countries whose nationals are eligible for the secondment or the International Governmental Organization.
  • The subject of the e-mail should include the reference of this vacancy, followed by the candidate's surname.

Incomplete applications will be disqualified and treated as non-eligible.  Candidates who use the same application to apply for more than one post will also be disqualified. Application forms must be modified according to the post in question.

In order to facilitate the selection process, all correspondence to candidates concerning this vacancy will be in English.

Candidates should not approach, directly or indirectly, the Selection Committee under any circumstances in relation to this recruitment process. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.

Closing date:

The closing date for submission of the applications is 12 August 2019 at 13:00hrs (Brussels time). EASO will disregard any application received after that date.

Applicants are strongly advised not to wait until the last day to submit their applications, since heavy internet traffic or a fault with the internet connection could lead to difficulties in submission. EASO cannot be held responsible for any delay due to such difficulties.

  1. Equal Opportunities

EASO applies an equal opportunities policy and accepts applications without discriminating on the basis of gender, race, colour, ethnic or social origin, genetic features, language, religion, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

  1. Data Protection

The purpose of processing of the data submitted by the candidate is to manage the application(s) of the candidate in view of a possible selection and recruitment at EASO.

EASO does not make public the names of successful candidates on reserve lists. However, it is possible that, for the purposes of recruitment and related planning purposes, members of the EASO management team may have access to reserve lists and, in specific cases, to the application form of a candidate (without supporting documents, which are kept in confidence by the personnel department). Application files of non-recruited candidates are kept for two years from the expiry date of the reserve list after which time they are destroyed.

The personal information requested will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/ECText with EEA relevance.

  1. Appeal Procedures

Pursuant to Article 90(2) of the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union, a candidate may submit a complaint against an act affecting him/her adversely. The complaint must be lodged within 3 months from the date of notification to the following address:

The Executive Director, European Asylum Support Office, MTC Block A, Winemakers Wharf, Grand Harbour Valletta, MRS 1917Malta

Should the complaint be rejected, pursuant to Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union, a candidate may request judicial review of the act. The appeal must be lodged within 3 months from the date of notification to the following address:

Court of Justice of the European Union, Rue du Fort Niedergrünewald, L-2925 Luxembourg, Luxembourg

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within two years of the date when you became aware of the facts on which the complaint is based (see, or write to:

European Ombudsman, 1, Avenue du President Robert Schuman -BP 403, F-67001 Strasbourg Cedex, France

Please note that complaints to the European Ombudsman do not have the effect of suspending the period mentioned in Articles 90 and 91 of the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union for lodging complaints or submitting an appeal pursuant to Article 270 of the Treaty on the Functioning of the European Union.

[1] Regulation (EU) No 439/2010 of the European Parliament and of the Council of 19 May 2010 (OJ L 132, 25.5.2010, p.11).

[2] The list of Permanent Representations for each Member State can be accessed from the following link:


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