Receptionist / Administrative Assistant

Job Category

Job Experience

Job Location

Expiration Date

04 Nov 2018
Receptionist / Administrative Assistant
IOGP Brussels Office
 
JOB DESCRIPTION
 
Qualifications
 
  • Minimum 3 or 4 years study after secondary school (Bachelor)
 
Knowledge and attributes
 
  • Professional attitude & mindset
  • Aptitude for learning
  • Personal initiative
  • Ability to multi task & prioritise 
  • Good language (English is the working language) & communication skills
  • Experience in an international environment would be an asset
  • Good organisational ability
  • Clear methodical approach
  • Good record keeping
  • Good team player and interpersonal skills.  
  • Motivation to carry out routine tasks without prompting
  • Willingness to help out with tasks outside general job description
  • Ability to approach others for assistance, and to check when in doubt
  • Good working knowledge of MS Office software – (Word, Excel, PowerPoint) and Internet
RESPONSIBILITIES
 
Clerical assistance
 
  • Assist 3 Managers in their daily work
  • Organising travel arrangements and monthly expenses
  • Back up for the Office Manager
  • Organise telephone conferences as required
  • Help with mailings and mailing lists
  • Take charge of meeting room reservations 
  • Handle meeting logistics and order lunches for in house meetings, including taxis after meeting
  • Organise conference rooms for in house meetings
  • Arrange couriers
  • Handle incoming and outgoing post + distribution to staff
  • Keeping data base up-to-date
  • Computer help and support
 
Reception
 
  • Greet visitors and inform host that guests have arrived
  • Greet suppliers and sign the necessary forms
  • Answer phone calls and redirect to staff
 
Office/kitchen supplies
 
  • Maintain stock levels of office stationery
  • Maintain kitchen supplies for staff and meetings
 
Organisation
 
  • Reports to the Office Manager of IOGP
 
HOW TO APPLY
 
Interested candidates should send a cover letter and a CV in English to Christine Glorieux at cg@iogp.org.

 

Only short-listed candidates will be contacted.

 

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