PROJECT MANAGER - TRANSPORT, ENERGY & ICT for the Connecting Europe Facility Programme

Job Category

Job Experience

Job Location

Expiration Date

22 Jan 2019

The Innovation and Networks Executive Agency (INEA)

INEA is an Executive Agency established by the European Commission to implement parts of EU funding programmes for transport, energy and telecommunications. The Agency’s mission is to provide its stakeholders with expertise and high-level programme management, whilst promoting synergies among programmes, in order to benefit economic growth and EU citizens.

Two main programmes managed by INEA are:

  • The Connecting Europe Facility (CEF): a key EU funding instrument that supports the development of high-performing, sustainable and interconnected Trans-European Networks in the fields of transport, energy and telecommunications. In 2014-2020, INEA will be managing €28.3 billion of CEF funding for projects in these fields.
  • Horizon 2020: the EU’s €80 billion Research and Innovation programme for 2014-2020 that supports world-class science and technology as a driver of economic growth. INEA is managing parts of the programme for a total amount of €5.3 billion over seven years in the areas of transport and energy.

In the 2014-2020 period INEA is expected to manage over 10.000 projects under both programmes. The implementation of these programmes is expected to continue beyond 2020.

Working environment

INEA has a multinational team of over 275 people. The Agency’s staff includes specialists in project management, finance, engineering, legal affairs, and communication, covering the fields of transport, energy and telecommunications.

The number of INEA staff is expected to grow further over the coming years. The purpose of this publication is to set up a reserve list to cover these growing needs of the Agency.

INEA is based in Brussels and offers a friendly working environment, as well as social activities.

More information on INEA

Description of the job

The project manager will be responsible for a portfolio of infrastructure projects and initiatives under the Connecting Europe Facility in the field of transport, energy and ICT, including the free WiFi4EU scheme.

The projects are often big infrastructure interventions or innovative initiatives with high relevance and visibility at European level. S/he shall work autonomously under the authority of a team leader. S/he shall also work closely and collaborate fully with a wider team of colleagues in the Agency and the European Commission.

The project manager will perform tasks in relation with all aspects of the grant management cycle and will notably contribute to the preparation of calls for proposals, the evaluation of proposals, the preparation of grant agreements, the monitoring of projects, the assessment of technical and financial reports and related documentation, the reporting and the feed-back to policy making.

Core tasks:

Project and process management

  • Prepare calls for proposals, and contribute to the evaluation and selection of projects.
  • Prepare grant agreements with beneficiaries.
  • Monitor the fulfilment of contractual obligations and ensure quality control.
  • Assess technical reports.
  • Contribute to horizontal activities of the programme including analysis and feedback to policy DGs.

Financial Expenditures

  • Maintain an overview of the financial expenditures of projects under his/her responsibility, and provide the necessary assurance on the legality and regularity of all transactions.
  • Scrutinise the financial aspects of the projects, in particular with regard to the need and eligibility of costs, including the principle of sound financial management.

Ancillary tasks:

Programme/projects evaluation

  • Contribute to the analysis and assessment of the results and the impact of the programme and its projects, provide feedback and make suggestions for improvements.
  • Assure and contribute to the effective dissemination and implementation of project results.

Internal Management/Coordination - within the unit /department / Agency

  • Represent the unit in contacts with other units and departments of the Agency.
  • Contribute to administrative development of the management process within the unit.
  • Reply to requests for information from the hierarchy and prepare briefings.

Coordination & Consultation with other institutions and organisations

  • Maintain/animate appropriate relations with relevant sector actors with a view to optimising programme impact and providing input for EU policy development.

Contribution to Policy definition

  • Contribute to the development by the parent DG of strategy and new approaches to the programme by providing timely feedback and reporting on the lessons learnt from the projects' implementation, results and ex-post evaluation.

Public information (communication and networking)

  • Extract and disseminate the results of projects and programmes and present these at the occasion of events organised either by the Agency, the parent DG or by third parties.
  • Contribute to papers and internet publications of programme and project results.
  • Organise workshops, conferences, etc.

Qualifications and experience required

A. Eligibility criteria

  • Be owner of a CAST in the grade for which you are applying* Or be registered in the EPSO/CAST/P/4/2017**;
  • A level of education which corresponds to completed university studies of at least three years attested by a diploma Or, When in a member state of the European Union access to a profession of an equivalent level to function group IV is by State examination, professional training or any other equivalent procedure, the authority authorized to conclude contract of employment may agree to recognize this qualification as being equivalent to a university degree;
  • Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.

* Candidates must be included in the European Personnel Selection Office (EPSO) database for contract agents in function group IV and have successfully passed the EPSO selection tests for that function group. Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.

** In the context of the call for expression of interest[1] EPSO/CAST/P/4/2017 procedure, your application will be considered only if you are available to be flagged for the EPSO testing request during the screening phase of this selection process[2]. The pre-selected candidates will be requested by the Agency to undergo the EPSO tests. Only candidates that have successfully passed the EPSO CAST selection will then be invited for an interview.

In addition, in order to be eligible, a candidate must:

§  be a national of one of the Member States of the European Union;

§  be entitled to his/her full rights as citizen;

§  meet the appropriate character reference as to his/her suitability for the performance of his/her duties;

§  have fulfilled any obligations imposed by the applicable laws concerning military service, and;

§  be physically fit to perform the duties linked to the post.

 

Please note that only candidates that comply with the Eligibility criteria will be considered for further steps of this Selection procedure.

 

B. Selection criteria

Essential:

§  Professional project management experience acquired in positions related to the profile of the post,  in the transport and/or energy and/or ICT sector ;

§  Good knowledge of the relevant EU policies, in at least one of the sectors covered by the Connecting Europe Facility, i.e. transport, energy, or ICT;

§  Very good knowledge of English (written and spoken).

 

Advantageous:

§  Professional experience in managing grant agreements in the EU context;

§  Very good command of other European Union languages, in particular German and/or French.

 

Personal qualities essential for the position (evaluated during the interview):

§  Very good drafting and problem-solving skills;

§  High degree of organisational skills and ability to work autonomously and under pressure;

§  Good interpersonal and communication skills;

§  Proven ability to work as a team member;

§  Ability to appreciate and follow priorities.

 

After having been preselected by the Selection Committee, the Agency will invite for an interview the best candidates, that are owner of a CAST in the relevant function group or that have successfully passed the EPSO CAST selection EPSO/CAST/P/4/2017, with a maximum of 20 candidates invited to the interview.

 

Appointment and conditions of employment

The jobholder will be assigned on the basis of a shortlist proposed by the selection committee.

The jobholder will be recruited as contract staff, in function group IV, pursuant to Article 3a of the Conditions of Employment of Other Servants of the European Communities (CEOS).

The basic monthly salary within this function group will depend on the number of years of relevant professional experience at appropriate level (in function group IV, either grade 13, grade 14 or grade 16).

The jobholder will serve a probation period of nine months.

The initial contract will be for a duration of 1 year. Afterwards, the contract may be renewed for 1 additional year. If the contract is renewed again, it shall be concluded for an indefinite period.

The place of employment will be Brussels where the Agency has its activities.

For reasons related to the Agency’s operational requirements, the candidate will be required to be available at short notice.

For further information on the legal framework of contract agents see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Equal opportunities

The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Application procedure

For applications to be valid, candidates must submit:

  1. a detailed curriculum vitae, in EU CV format[3].
  2. a letter of motivation, including his/her views on the proposed position (2 pages maximum);

Your EPSO candidate ID number and the reference of CAST must be mentioned in your CV and motivation letter.

Please note that the motivation letter forms an essential basis for the pre-selection decision.

Applications must be submitted through the eRecruitment system on our website at
http://ec.europa.eu/inea/en/mission-objectives/job-opportunities

Closing date: Applications must be sent no later than 25th January 2019 midnight.

Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.

Candidates are invited to apply in English to facilitate the selection process.

In no circumstances should candidates approach the Selection Committee themselves, either directly or indirectly concerning this recruitment. The authority habilitated to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.

Information to candidates

An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.

All candidates will be informed in due time about the status of their application, i.e. whether they are invited for the selection phase described above or not. These notifications will be sent via email only.

A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, to the following address: INEA-HR-INFO@ec.europa.eu.

Appeal procedure

A candidate who estimates that a mistake was made in the assessment of his/her profile may ask to have it re-assessed by sending, within 15 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the vacancy notice concerned to the Chairman of the Selection Committee to the following address: INEA-HR-INFO@ec.europa.eu

The Selection Committee will re-examine the application and notify the candidate of its decision within 15 working days upon receipt of the request.

Data protection

The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the INEA. The personal information requested from candidates will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data

 

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