Project Assistant

Job Category

Job Experience

Job Location

Expiration Date

03 Jul 2020

Start date: asap, no later than July 13 2020.

Duration: until end 2020, with the possibility of extension.

Goals and responsibilities:

The International Catholic Migration Commission (ICMC) is an internationally operating non‐governmental organisation that serves and protects uprooted people: refugees, internally displaced persons and migrants, regardless of faith, race, ethnicity or nationality. The ICMC Europe office in Brussels supports ICMC Headquarters, follows EU policymaking in the area of asylum, migration and integration, advocates for better and more inclusive EU policymaking and funding, and implements projects financed by the EU and other donors. 

In 2020, ICMC Europe begins implementation of two new programmes, focused on refugee and migrant integration and inclusion in rural areas and private sponsorship. Both projects are implemented in the framework of the SHARE Network, an EU-wide initiative led by ICMC Europe since 2012. The projects are implemented in collaboration with civil society and institutional partners across the EU, with a particular focus on France for refugee and migrant integration and inclusion in rural areas, and also include a substantial programme of advocacy, communications and knowledge development events and activities at EU level (taking place in Brussels). At the same time, ICMC Europe is wrapping up the MADE West Africa Migration and development programme, final reporting for which will be completed during summer 2020.

ICMC Europe seeks a Project Assistant to support staff working across these programmes and projects during 2020. This internship position is remunerated and is well-suited to someone with limited post-university work experience and a basic knowledge of and interest in refugees, migration and asylum and integration. It will provide valuable exposure to NGO work in EU advocacy, refugee protection, migration, asylum and refugee integration.

Specific tasks

Supporting project implementation, reporting andother ICMC Europe office tasksunder the supervision of theICMC Head of Office and Research & Advocacy Officer and in collaboration with project partners across the EU:

  • Supporting the organisation of project webinars, events and conferences.
  • Cleaning, updating, structuring and maintaining the SHARE Network database, including undertaking outreach and setting up and maintaining mailing and distribution lists.
  • Maintaining and expanding the ICMC Europe document library supporting project research and knowledge development.
  • Financial record-keeping, invoicing, payments and support for ensuring ICMC compliance (GDPR) and administrative obligations.
  • Coordinating reporting and supporting record-keeping and administration.
  • Promoting the project via the SHARE Network webpages and social media channels.
  • Other tasks as required. 



  • Excellent organisational skills.
  • Able to work in a small office environment and on own initiative.
  • Strong written and oral communication skills (English and French).
  • Demonstrable interest in and knowledge of refugee, migration, asylum and social inclusion issues.
  • Strong IT skills (basic MS Office applications, proficient user of social media).
  • Basic understanding of the role of civil society in relation to refugees, migration, asylum and EU policy.
  • Strong commitment to social justice and human rights.


  • Experience of working with databases.

  • Familiarity with Adobe design packages.

Working arrangements for COVID-19: The ICMC Europe office has recently re-opened, and the office working environment ensures social distancing and improved hygiene standards for all staff. A flexible office presence (30-50%) and home-based/online working will be required of the postholder until September 2020. COVID-19 working arrangements will be reassessed for all staff in September 2020, with some possibilities for remote working retained within any new arrangements.

To apply:

Applicants must be a national of an EU Member State, or have confirmed permission to work in the EU. ICMC Europe particularly welcomes applications from those with a refugee or migrant background.

To apply for this positions, please send the following:

  • Your most recent CV.
  • Covering letter describing your relevant skills and experience and motivation for applying (max. 2 A4 pages).

Applications should be submitted by email and in English, for the attention of ICMC Europe’s Director Petra Hueck ( no later then 10h on Monday 6 July, 2020.

Applications will be considered on a rolling basis, and applicants are thus encouraged to apply as soon as possible. Due to limited resources only pre-selected candidates will be invited for an interview, which may include a short test to assess required skills.

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