Practice Assistant

Job Category

Job Experience

Job Location

Expiration Date

21 Nov 2018
Job description
 
The Law firm of K&L Gates has an immediate opening for a Practice Assistant in our Brussels office.  The Practice Assistant is responsible for accurate and timely completion of all administrative and assistant work assigned by multiple timekeepers. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm.  Working hours for this position are 10:00 AM - 6:00 PM.
 
Essential duties:
 
  • Answering incoming and placing outgoing calls
  • Creating, editing, and proofreading letters, legal documents, and memos in the relevant Microsoft Office application or document comparison software
  • Organizing and maintaining all correspondence and documents using the relevant / local document management system
  • Managing emails, calendar appointments, and client contact lists
  • Scheduling meetings and coordinating all logistics
  • Using internal library resources for external research as directed by timekeepers
  • Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
  • Maintaining an organized and secured work station and filing areas
  • Running critical document checks to ensure all files have been saved as necessary
  • Importing electronic documents, including scanning documents into the document management system
  • Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers
  • Coordinating and preparing monthly client bills
  • Preparing check requests and expense reports
  • Opening files and conducting conflict checks
  • Coordinating, verifying, and obtaining all required approvals for all domestic and international travel arrangements with the firm’s travel provider and assisting with processing the related business expense reimbursements
  • Assisting other practice assistants with overflow work and providing backup legal support during periods of annual or personal leave
  • Performing other relevant duties as directed by the immediate supervisor, including, but not limited to, Practice Area Leader / Coordinator or Department Head administrative work, practice development initiatives, and project work
  • Working occasional overtime as required by practice / business needs
 
Experience and skills required:
 
  • Prior experience in a similar role within a medium to large law or professional services firm working for multiple timekeepers
  • Fluent Dutch and English, other languages are a plus
  • High proficiency in the use of Word, Outlook, Excel, and PowerPoint
  • Typing speed of 65 wpm or above
  • Excellent oral and written communication skills
  • Excellent attention to detail, including using correct spelling and grammar
  • Excellent client service skills
  • Can-do attitude and flexible approach
  • Previous experience with Elite, Legal Key, and document management systems or comparable software would be an advantage
  • Organize and prioritize own workload
  • Meet deadlines
  • Use own judgment in decision making to solve problems and achieve business outcomes
  • Take the initiative in handling projects and anticipating what needs to be done

Before you apply, read the latest news about EU policies on EURACTIV.COM.

Employers want to know how you found their job advert so please state that you found this position advertised on the EURACTIV JobSite.

The JobSite can give you more...
Get a bi-weekly newsletter featuring the latest jobs published online here.
Become the JobSite's fan on Facebook.
Follow us on Twitter and receive the latest news and job of the day.

 

Disclaimer: EURACTIV is not responsible for the content of the job vacancies published. Reproduction or redistribution of the above text, in whole, part or in any form, requires the prior consent of the original source. Terms and Conditions apply.

 

Related Jobs

POSITION COMPANY EXPERIENCE DEADLINE
Junior Administrative Assistant EIT Climate-KIC Not mentioned 30 November
Assistant Cefic Not mentioned 23 November

Supporters