Operations & Finance Director

Job Category

Job Experience

Job Location

Expiration Date

25 Apr 2021
Call for Operations & Finance Director
Deadline for application 25/04/2021
 
The European Youth Forum represents 107 major youth organisations, who themselves represent around 6000 grassroots organisations. This brings together tens of millions of young people from all over Europe to engage at European and global levels with one voice.
The Youth Forum works to empower young people to participate actively in society. In the current uncertain political and social context that affects young people, they are powerful catalysts for positive change.
 
The position
The European Youth Forum is looking for an Operations & Finance Director. The Director supervises and oversees the work of the Human Resources Coordinator, Finance Officer and Operations Officer and reports to the Secretary General.
 
RESPONSIBILITIES
 
Leadership & Collaboration
● Lead the Operations and Finance team through effective objective-setting, process and project management tools and approaches.
● Co-lead the internal department with the Membership & Governance Director.
● Guide and mentor the team through motivational approaches.
● Lead a modernisation and digitalisation process in the HR,Operations and Finance team.
● Ensure good communication and collaboration within and across the organisation and different departments.
● Support the organisation of the General Assembly and Council of Members.
● Ensure the financial and legal compliance with the Belgian regulations.
● Report to the Board about Operations, HR and Finance matters.
● Support the Secretary General in the daily management of the organisation.
 
Finance
● Oversee the daily management of the finances.
● Develop and monitor the annual budget, in collaboration with the Secretary General, Directors Team and the Board, and with support from the Finance Officer.
● Provide financial input for grant management, and provide necessary tools and support to ease the financial monitoring.
● Ensure the financial monitoring, execution, reporting and compliance of the operating and projects grants.
● Manage the organisation’s bank accounts, with support from the Finance Officer, and keep the UBO register up to date.
● Report on financial key matters to the Board, member organisations and Financial Control Commission.
● Prepare and organise the meetings of the Financial Control Commission in collaboration with the Statutory Meetings Coordinator, Finance Officer and the Secretary General.
● Negotiate with the European Commission to reduce administrative burden / costs and find efficiencies.
● Lead audit processes, in collaboration with the Finance Officer and Secretary General.
 
Human resources
● Run the recruitment processes with the Directors in collaboration with the HR Coordinator.
● Ensure the development and implementation of the HR strategy, objectives in collaboration with the HR Coordinator.
● Ensure the development of tools and methods enabling the organisation to excel, in cooperation with the Secretary General and Directors .
● Deal with grievances and monitor adherence to internal policies and legal standards.
● Ensure the efficiency of the organisation’s HR policies, processes and procedures.
● Support the HR Coordinator in the daily management of the HR.
 
Operations
● Responsible for the planning and effective execution of the daily operations in support of the Youth Forum.
● Responsible for maintaining the operational grant in collaboration with other teams.
● Improve, develop and implement operations standards, systems and processes (purchasing/procurement, contracts, GDPR, prevention and protection at work, sustainability, business continuity, etc.)
● Ensure that organisational activities meet legal requirements and that changes to legislation, regulations, policies and procedure are accordingly identified and implemented.
● Determining office equipment needs in collaboration with the Operations Officer.
 
PROFILE OF THE IDEAL CANDIDATE
 
You do not need to have all of these experiences. A majority of them and a willingness to learn is more important.
● At least 8 years’ experience in Human resources and Finance management or as a Operations and Finance Director.
● Experience in dealing with work, contractual and financial regulations in a Belgian based organisation.
● At least 5 years experience in line-management and team leadership in a multicultural environment.
● Degree in Finance or HR Management, Business administration or similar.
● Extensive experience and good knowledge of EU Institutions grant management procurement and reporting.
● Excellent communication skills both verbal and written in English and French. Proficiency in Dutch is an asset.
● Good understanding of non-profit membership organisations in general, youth organisations in particular and youth organisations in Belgium/Brussels.
 
PERSONAL QUALITIES AND ATTRIBUTES:
● Excellent leadership skills with the willingness to mentor, empower and inspire;
● Ability to guide, motivate and give clear directions .
● Ability to think strategically, plan and monitor objectives.
● Ability to facilitate change, develop and implement new approaches.
● Ability to identify and address appropriate team needs.
● Ability to think creatively and develop innovative solutions.
● Excellent collaborative management style.
● Ability to coordinate and solicit feedback from a group with diverse perspectives to reach a common, best solution.
● Excels at operating in a fast paced environment.
● Excellent computer skills and proficient in Office and Google suite.
● Commitment to Youth Forum values (see our website)
 
WHAT WE OFFER:
An open ended contract, full time (35 hours per week) . The gross monthly salary according to the Collective Bargaining Agreement is 4.787€ .
A relocation package, hospitalisation insurance and other benefits are available. Travel expenses within the Brussels region are covered by the European Youth Forum.
Candidates for this position should be willing to travel and work flexible hours including occasional evenings and weekends when Board and other meetings take place. This position being based in Brussels candidates should be willing to relocate or live in the surrounding area.
 
APPLICATION PROCEDURE
To submit your application for this vacancy, please use the European Youth Forum online recruitment system: http://recruitment.youthforum.org
How to apply with the online application system?
1. Create a user account: click on "Registration" and fill in your personal details.
2. Go to the "private area” and login with your username and password.
3. Click on the vacancy and apply.
4. Respond to our application questions and upload your CV.
Interviews for this vacancy will be held in May and the successful candidate will be expected to start as soon as possible .
Due to the high number of applications usually received for European Youth Forum vacancies, only candidates short-listed for interviews will be contacted. All candidates are kindly requested to refrain from any phone inquiries.
 
RECRUITMENT POLICY
 
Anti-discrimination
All appointments should be made in a transparent way and comply with all relevant employment regulations. No job applicant or employee should receive less favorable treatment on the ground of race, colour, nationality, religion, ethnic or national origins, gender, gender identity, marital status, caring responsibilities, sexual orientation, disability, political affiliation or chronic illness.
 
Work permit
All applicants, whether EU or non-EU citizens, are considered equally. The Youth Forum welcomes all nationalities and will take any work permit request at its charge.
 
Volunteering
Any relevant volunteering experience is considered equal to any other professional experience.
***
 

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