Office Manager (part-time)

Job Category

Job Experience

Job Location

Expiration Date

22 Jun 2018

EMMA is a non-profit organization representing over 15.000 magazine publishers throughout Europe publishing over 50.000 titles in Europe, reaching on average 80% of European adults. 300 million Europeans read magazines on a regular, consistent basis. See : www.magazinemedia.eu

ENPA, the European Newspaper Publishers’ Association, is an international non-profit organisation representing publishers of newspaper and news media on all platforms. In a rapidly changing media environment, ENPA supports publishers with the aim of achieving a successful and sustainable future for independent news media in Europe. 
Visit our website to know more. 

EMMA / ENPA is currently looking for an office manager for a temporary part-time position (replacement during a matertiny leave) to join our team in our Brussels office : 24 hours/week - for a duration of 3/4 months. The candidate would provide administrative/financial/communication support to the team in order to ensure the smooth running of the office. 

Main duties:

  • Organize and coordinate the management of incoming/outgoing invoices.
  • Follow-up of the bank accounts 
  • Liaise with external accountants to process invoices, track payments and update internal tracking of outgoing invoices.
  • Manage EMMA and ENPA contracts with outside suppliers (i.e. phone company, insurances, IT, members, etc.).
  • Coordinating travel plans for the EMMA/ENPA team.
  • Suppport/organization EMMA/ENPA meetings and events.
  • Ordering office supplies and handling incoming/outgoing mail and calls.
  • EMMA/ENPA websites management
  • Research process of EMMA/ENPA interns.
  • Other administrative/secretarial duties on an ad hoc basis.

Profile:

  • Candidate should have 1-5 years experience as an administrative assistant/office manager/secretary.
  • Candidate should have excellent English and French language skills and very good written and verbal communication skills. Additional language skills are an asset.
  • Strong IT skills (Word, Excel, Websites, Social networks...)
  • Highly organized, with strong planning, decision making and problem solving skills.
  • The candidate should be self-motivated, well organized, able to work efficiently and autonomously, as part of a small team is essential

How to apply:

Please send a CV and a brief letter of interest (Subject heading: application administration officer + your name) to Marjolaine Detry, Office Manager of EMMA/ENPA: 
marjolaine.detry@magazinemedia.eu

Deadline for completed applications: 15 August 2018.

Please note: applicants may be interviewed on a rolling basis, so it is possible for the position to be filled prior to this deadline. The ideal start date for this position is mid-September 2018, until mid-January 2019.

For further information contact:

Marjolaine Detry 
EMMA/ENPA Office Manager

marjolaine.detry@magazinemedia.eu // +32 2 536 0600

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