Office Manager

Job Category

Job Experience

Job Location

Expiration Date

07 May 2019

CESAER is the European association of doctorate-granting specialised and comprehensive universities of science and technology that champion excellence in higher education, training, research and innovation, influence debate, contribute to the realisation of open knowledge societies and deliver significant scientific, economic, social and societal impact.

We seek an Office Manager

to start as soon as possible working fulltime at our Secretariat.

Core responsibilities

  • Project and event management: organise, manage and administer events, visits and travels; develop and optimise administrative systems and procedures
  • Support: provide organisational and administrative support to governing bodies, committees, task forces and the colleagues at the Secretariat
  • Office management: ensure smooth, effective and coordinated running of Secretariat; liaise with Members, suppliers and Belgian authorities; manage facilities
  • Financial management: be responsible for processing invoices of annual subscriptions, expenses and other transactions; assist the Secretary General and Treasurer in general financial management and preparation of the budgets and accounts
  • Communication: support the Communication Officer with regard to the implementation of the communication strategy, including website content management, newsletters, production of communication materials and the organisation of events

Essential requirements

  • flexibility, commitment and being able to cope with deadlines
  • good communication skills with excellent written and oral English and an additional language
  • 2 to 5-year experience exposed to a multicultural, international context and delivering similar functions within a small organisation
  • experience in event management and support
  • excellent command of MS Office, good and practical knowledge of IT infrastructure and IT-support
  • service and result-oriented and ability to solve problems, set priorities and pay attention to detail
  • capacity to learn and evolve with the job and the needs of the organisation
  • legal entitlement to work in Belgium

Desirable requirements

  • good communication skills with excellent written and oral Dutch
  • bachelor degree
  • expertise in bookkeeping
  • experience with membership-based organisations
  • knowledge and experience in higher education, research and innovation in general and role of universities of science and technology in particular
  • experience in communication and public relations

We offer

  • varied and dedicated international work experience within a multi-cultural and open setting in a small and dynamic team
  • position based at Kasteel van Arenberg in LEUVEN (BELGIUM)
  • fulltime (40-hours workweek), contract for one year and longer-term career perspective
  • competitive salary and pension arrangements
  • inspiring professional and personal development
  • employment directly at the CESAER AISBL

How to apply

Interested candidates are invited to send a motivation letter and curriculum vitae to our Secretary General at The deadline for submission is 7th May 2019. For more information on the job, please contact David Bohmert.

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