Office & Communication Coordinator

Job Category

Job Experience

Job Location

Expiration Date

13 Jun 2019

Job description

Working for an international association, well established in the agri-food sector and based in Brussels, under the supervision and the coordination of the General Manager, the Office & Communication Coordinator:

  • Runs and co-ordinate the general office duties
  • Co-organises the logistic for the internal meetings with members
  • Is in charge of internal communication with members from all Europe and support them in their requests to the Association
  • Is in charge of external communication and advocacy tools in relation with the General Manager

Duties and responsibilities

1.      Office management

  • Manages general office coordination and maintenance (telephone and mails, administrative equipment and supplies, coordination of the calendar of meetings, travel arrangements for the staff)
  • Co-organizes members’ meeting in Brussels and abroad and attends member’s meetings
  • Holds an efficient and up-to-date filing (electronic and paper)
  • Assists in elaborating internal documents (financial and accounting documents, working documents, records, minutes and reports)
  • Supports staff in ad-hoc assigned work such as contacts management, database update, compiling of data, research etc.

2.      Communication

  • Manages internal and external distribution lists for documents
  • Manages and updates the website and social media tools and communication (Twitter, LinkedIn, YouTube)
  • Liaises with possible external communication service providers
  • Develops and edits communication materials (infographics, illustrations, flyers, kakemonos, videos, animations etc.)

Profile

  • Fluent English native level speaker required + at least one other main European Languages (preferably French and German), more languages could be an extra qualification, European nationality
  • Experience in Office Management
  • Experience in Communication
  • Excellent IT skills
  • Proficiency in the Office Pack (Excel, Word, Powerpoint, Outlook)
  • Very good knowledge of the Adobe CC Suite including: Photoshop, Illustrator, Indesign
  • Knowledge with Adobe Premiere Pro and Adobe After Effects is a plus
  • Knowledge of SquareSpace is a plus
  • Be familiar with the use of Twitter and LinkedIn
  • Very good organisational skills
  • Experience in working in an international and multi-cultural context and very good communication skills.
  • Ability to work independently in a small team
  • Available for occasional travel outside the office
  • Residency in Brussels area

What we offer:

  • Permanent contract (full time)
  • Very flexible, dynamic and multilingual work environment
  • Evolution in an European and International environment

To Apply

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