Office & Communication Coordinator

Job Category

Job Experience

Job Location

Expiration Date

13 Jun 2019

Job description

Working for an international association, well established in the agri-food sector and based in Brussels, under the supervision and the coordination of the General Manager, the Office & Communication Coordinator:

  • Runs and co-ordinate the general office duties
  • Co-organises the logistic for the internal meetings with members
  • Is in charge of internal communication with members from all Europe and support them in their requests to the Association
  • Is in charge of external communication and advocacy tools in relation with the General Manager

Duties and responsibilities

1.      Office management

  • Manages general office coordination and maintenance (telephone and mails, administrative equipment and supplies, coordination of the calendar of meetings, travel arrangements for the staff)
  • Co-organizes members’ meeting in Brussels and abroad and attends member’s meetings
  • Holds an efficient and up-to-date filing (electronic and paper)
  • Assists in elaborating internal documents (financial and accounting documents, working documents, records, minutes and reports)
  • Supports staff in ad-hoc assigned work such as contacts management, database update, compiling of data, research etc.

2.      Communication

  • Manages internal and external distribution lists for documents
  • Manages and updates the website and social media tools and communication (Twitter, LinkedIn, YouTube)
  • Liaises with possible external communication service providers
  • Develops and edits communication materials (infographics, illustrations, flyers, kakemonos, videos, animations etc.)


  • Fluent English native level speaker required + at least one other main European Languages (preferably French and German), more languages could be an extra qualification, European nationality
  • Experience in Office Management
  • Experience in Communication
  • Excellent IT skills
  • Proficiency in the Office Pack (Excel, Word, Powerpoint, Outlook)
  • Very good knowledge of the Adobe CC Suite including: Photoshop, Illustrator, Indesign
  • Knowledge with Adobe Premiere Pro and Adobe After Effects is a plus
  • Knowledge of SquareSpace is a plus
  • Be familiar with the use of Twitter and LinkedIn
  • Very good organisational skills
  • Experience in working in an international and multi-cultural context and very good communication skills.
  • Ability to work independently in a small team
  • Available for occasional travel outside the office
  • Residency in Brussels area

What we offer:

  • Permanent contract (full time)
  • Very flexible, dynamic and multilingual work environment
  • Evolution in an European and International environment

To Apply

Before you apply, read the latest news about EU policies on EURACTIV.COM.

Employers want to know how you found their job advert so please state that you found this position advertised on the EURACTIV JobSite.

The JobSite can give you more...
Get a bi-weekly newsletter featuring the latest jobs published online here.
Become the JobSite's fan on Facebook.
Follow us on Twitter and receive the latest news and job of the day.


Disclaimer: EURACTIV is not responsible for the content of the job vacancies published. Reproduction or redistribution of the above text, in whole, part or in any form, requires the prior consent of the original source. Terms and Conditions apply.