Office Assistant (full-time)

Job Category

Job Experience

Job Location

Expiration Date

04 Apr 2019
The European Vending & Coffee Service Association (EVA) is a not-for-profit organisation, established in Brussels since 1994.
The EVA promotes the interests of the European vending & coffee service industry vis-à-vis the European Institutions and other stakeholders.
The EVA represents all segments of the vending & coffee service industry: machine and component manufacturers, suppliers of commodities (ingredients, cups, confectionery, soft drinks, etc.) and operators (mostly SMEs, managing the machines on a daily basis: placing, cleaning, filling, maintaining and repairing the machines). Its membership is composed of national associations and individual companies.
The team: 1 Director General, 3 employees
The EVA is looking for a full time Office Assistant
Main tasks
  • Perform routine general administrative tasks;
  • Maintain office publications & press clippings;
  • Welcome guests and telephone switchboard;
  • Manage and dispatch the mail;
  • Prepare and circulate documents to the EVA Committees, especially for the Coin and Banknote Committee meetings;
  • Contribute to smooth IT performance (liaise with the IT company), maintain
  • CRM database;
  • Manage the office and catering supplies;
  • Manage the EVA email box;
  • Assist the EVA staff: format documents, website updates, travel reservations, marketing & communication tasks;
  • Assist in preparing meetings;
  • Support the Head of Admin and Events in organising EVA conferences, workshops, AGMs and trade shows.
  • Report to the Head of Admin and Events
Requirements
  • • Bachelor in Management Assistant (Business/Administration or languages)
  • • Excellent practical knowledge of Microsoft Office. Photoshop & InDesign are an asset
  • • Very good English (written and spoken), very good French (written and spoken), any other language is a plus
  • • Previous experience in marketing and events is an asset
Skills and attitude
  • Excellent presentation and communication skills
  • Ability to integrate into a small team (good team player)
  • Positive attitude
  • Self-starter & proactive
  • Flexible and able to multitask
  • Excellent organisation skills
  • Detail-oriented
  • Sense of confidentiality
  • Willing to learn about and serve the industry
  • Travel may be required 1 or 2 times a year (Europe)
What we offer
  • A competitive salary and fringe benefits package for a junior position (0-3 years’ experience)
  • A well-established trade association representing a growing out-of-home segment
  • A small and highly motivated team
  • A positive and flexible working environment in a nice location (near Avenue Louise and the Bois de la Cambre)
This position is based in Brussels. Employment contract: CDI. The contract is subject to Belgium employee law practices.
Expected start date: ASAP but starting time in June/July could be accepted.
If you think you are the person we are looking for, send us your CV and motivation letter at jb@vending-europe.eu no later than 04/04/19. Interviews will be organised after 04/04/19. For practical reasons we will only respond to candidates selected for an interview.

Before you apply, read the latest news about EU policies on EURACTIV.COM.

Employers want to know how you found their job advert so please state that you found this position advertised on the EURACTIV JobSite.

The JobSite can give you more...
Get a bi-weekly newsletter featuring the latest jobs published online here.
Become the JobSite's fan on Facebook.
Follow us on Twitter and receive the latest news and job of the day.

 

Disclaimer: EURACTIV is not responsible for the content of the job vacancies published. Reproduction or redistribution of the above text, in whole, part or in any form, requires the prior consent of the original source. Terms and Conditions apply.

 

Related Jobs

POSITION COMPANY EXPERIENCE DEADLINE
Office Administrator ClientEarth Not mentioned 22 April
Assistant to the Secretary-General European Youth Forum Not mentioned 04 May
Office manager KDC Conseil Not mentioned 29 March
Assistant Cefic Not mentioned 05 April
eine Assistentin/einen Assistent der Geschäftsführung (w/d/m) Deutscher Anwaltverein Not mentioned 28 March