Multimedia Specialist - IUE/9/2018

Job Category

Job Experience

Job Location

Expiration Date

13 Sep 2018

VACANCY NOTICE IUE/9/2018
coupled with a notice for an
OPEN COMPETITION ON THE BASIS OF QUALIFICATIONS AND TESTS
aimed at setting up a reserve list in order to fill future vacant posts within the
European University Institute

Positions title:

Multimedia Specialist

Unit:

Robert Schuman Centre for Advanced Studies (RSCAS)

(including duties for the EUI as a whole)

Type of contract:

Contract Agent
(Article 3a of the Conditions of Employment of Other Servants)

Grade:

FG III, Grade 08

Place of employment:

Florence, Italy

Duration of contract:

Up to five years, renewable not more than once for a fixed period of up to five years. Any further renewal shall be for an indefinite period. In addition, a member of the contract staff may take part in internal competitions for temporary or permanent posts after three years of service.

Closing date for applications:

13/09/2018 at 24:00 Central European Time

  1. THE ORGANISATION

The European University Institute (EUI) is an academic institution set up in 1972 by the then Member States of the European Union, providing doctoral training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. In addition to the departments, the Institute includes the Robert Schuman Centre for Advanced Studies (RSCAS), which focuses on inter-disciplinary, comparative and policy research, the Max Weber Programme for Post-doctoral Studies, which prepares fellows for a career in academia, and the School of Transnational Governance, which sets out to study, debate and teach matters pertaining to governance beyond the State.  The Institute also hosts the Historical Archives of the European Union. The EUI is not an EU Institution or body, but an inter-governmental organization, funded directly by the signatory states, partly by the European Commission and to some extent through external funding. The EUI provides a multinational work environment in an intellectually stimulating atmosphere.

The Robert Schuman Centre for Advanced Studies (RSCAS) is the inter-disciplinary research centre at the European University Institute. It was established in 1992 to complement the four disciplinary departments that make up the EUI with the vocation of being involved in both basic and policy research, collaborating with other centres of excellence in Europe, providing opportunities for young scholars and promoting dialogue with the world of practice.

  1. DESCRIPTION OF RESPONSIBILITIES  

The EUI’s and in particular the Robert Schuman Centre’s outreach and online presence is now being strengthened with videos, podcasts, live streaming and social media in order to bring its work to the widest audience possible.

The European University Institute is looking for an experienced, proactive and communicative professional to take on the responsibility for the production of multimedia content for public dissemination and online courses.

The Multimedia Specialist will be part of the Robert Schuman Centre, working in close collaboration with the Communication team of the Robert Schuman Centre, while also providing services for the EUI communication activities. The former is in charge of creating and implementing the communication strategy for the Centre, both for the central Robert Schuman Centre level and for the Centre’s programmes and projects. In particular the Multimedia Specialist will provide professional support and expertise for the production of audio-visual, written and visual content and for its dissemination. He/she will work under the supervision of the Director of the Robert Schuman Centre.

More specific duties include:

  • Being responsible for the video, audio and still image production for the Robert Schuman Centre and its projects, including but not limited to animated videos, video lectures and interviews, live streaming of events, administration of webinar software, production of stills photography;
  • Creating, planning and implementing audio visual projects with the Communications team of the Robert Schuman Centre;
  • Ensuring compatibility with the EUI corporate image and the Robert Schuman Centre style guide, following colour, layout and branding specifications;
  • Maintaining audio visual hardware and keep up with standards and developments in the field;
  • Updating and maintaining the technical aspects of the Robert Schuman Centre social media channels such as youtube and soundcloud channels;
  • In addition, approximately 22 working days per year are estimated for filming and editing of videos of major EUI events and for other multimedia related contributions.
     
  1. ELIGIBILITY CRITERIA

On the closing date for online applications, candidates must fulfil all the following general and specific conditions:

3.1 General conditions

  • Being a national of a Member State of the European Union;
  • Enjoying full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct proving no previous conviction for a criminal or administrative offence that could call into question his/her suitability for performing the duties of the post;
  • Having fulfilled any obligations imposed by the laws on military service;
  • Being physically fit to perform the duties.
     
  1. Specific conditions
     
  1. Education (Qualifications)
     
  • A level of post-secondary education attested by a diploma, or
  • A level of secondary education attested by a diploma giving access to higher education, followed by at least three years of professional experience relevant to the nature of the duties. This professional experience will be part of the diploma and will not be taken into account in the required numbers of professional experience under 3.2.2.

3.2.2.    Professional experience

By the deadline for applications, and in addition to the qualifications required above, candidates must have at least three years of relevant professional experience gained after obtaining the diploma required under 3.2.1.

     3.2.3    Knowledge of Languages

  • Main language: have a thorough knowledge of one official language of the European Union;  and
  • Second language: a satisfactory knowledge of another official language of the European Union to the extent necessary for the performance of the duties.
     
  1. SELECTION CRITERIA

Essential:         

  • Degree in Multimedia, Communications or similar;
  • At least  three years of professional experience in conceptualizing (also in teams), planning and producing  audiovisual content;
  • Excellent understanding of Adobe Creative Suite, especially Premiere, After Effects and Photoshop;
  • Thorough command of audio and video recording equipment;
  • Excellent knowledge of English (CEFR level: C1 or above);
  • Relevant work experience as part of a multinational team in an international environment.

Advantageous:     

  • Experience of colour grading, understanding of colour spaces and profiles;
  • Ability to manage multiple long and short-term projects simultaneously;
  • Experience with livestreaming;
  • Work experience in an academic environment and knowledge of administrative procedures, rules and regulations.
     
  1. APPLICATION PROCEDURE & SCREENING PROCESS

Applications must be submitted electronically using the IUE/9/2018 online application form available at:
https://www.eui.eu/About/JobOpportunities/Open-competitions-for-administrative-posts  at the latest by 13/09/2018 at 24.00 (please see also the specific guidelines under section 19 “Important information” in the application form).

Only complete applications submitted online will be accepted and considered. Applications received by e-mail, fax or post will not be considered. In order to avoid any technical constraints, we advise you to submit your application well ahead of the deadline.

The Selection Board will screen the documents of applicants with reference to the above-mentioned eligibility criteria as well as to the essential and advantageous selection criteria and will on the basis of these findings establish a shortlist.

Only shortlisted candidates will be invited for the interview and tests.

Candidates will be disqualified if they:

  • do not complete the registration by the deadline;
  • do not send a complete application;
  • do not meet all the eligibility criteria on the closing date for online applications;
  • do not provide all the required supporting documents at any stage of the procedure where these are requested.

If at any stage of the procedure, it is found that any of the information given in the application is false or not evidenced by the appropriate supporting documents, the candidate will be disqualified from the competition.

Contact:  applyjob@eui.eu

Candidates who are not shortlisted will be duly notified by the Human Resources Service, once the decision on the appointed candidate has been taken by the Appointing Authority.

  1. SELECTION PROCESS

The Selection Board will assess and score each eligible application according to the essential and advantageous selection criteria laid down in this vacancy notice.  It is envisaged that the 7 highest-scoring candidates will be invited for an interview and tests.  All candidates having a score equal to the 7th highest scoring candidate will be included in the shortlist.          

6.1  Assessment method

Shortlisted candidates will be subject to

  • an interview assessing the candidate’s skills and knowledge relevant to the post;
  • an English language test.

In addition, shortlisted candidates will be requested to submit a portfolio of their own multimedia work/projects and present it to the Selection Board during the interview.

Further details will be provided in the invitation letter.

6.2    Interview

The interview will be conducted mainly in English (knowledge of other EU languages may also be tested). Mother tongue English speakers will be expected to demonstrate their knowledge of a second EU language.

Assessment on the basis of qualifications and marking of tests:

  • Marking: 0 to 20 for the assessment on the basis of qualifications;
  • Marking: 0 to 20 for the personal portfolio;
  • Marking: 0 to 10 for the language test;
  • Marking: 0 to 50 for the interview by the Selection Board.

The names of the candidates included in the reserve list will be published on the EUI Web site:
https://www.eui.eu/About/JobOpportunities/Open-competitions-for-administrative-posts

A successful candidate may explicitly request that his/her name not be published. Any such request must reach the EUI before the candidate is notified of the outcome of his/her application, and in any case no later than seven calendar days after the date of the tests and interview.

Candidates on the reserve list are not guaranteed recruitment.

The validity of the reserve list is twelve months from the date of publication on the EUI website. The EUI reserves the right to extend the validity of the reserve list one or several times and will communicate any such extension by publishing it on the website.

Whenever a vacancy occurs the EUI will select a short-list of candidates to interview for that particular job. Candidates will be contacted by email or by registered letter with confirmation of receipt.

Candidates are reminded that the work of the Selection Board is confidential. It is thus forbidden to make any contact with the members of the Board, either directly or indirectly, at any stage of the selection procedure. Any infringement of this rule will lead to disqualification from the selection procedure.

Candidates should not encourage third parties either to contact the Selection Board on their behalf. Any infringement of this rule may lead to disqualification of the candidate.

  1. CONDITIONS OF EMPLOYMENT

Type of contract:

The successful candidate will be appointed by the Appointing Authority as a contract agent of type 3a at grade FG III08, pursuant to Title IV of the Conditions of Employment of Other Servants. He/she will be offered a contract of up to five years, renewable not more than once for a fixed period of up to five years. Any further renewal shall be for an indefinite period.

The successful candidate will be asked to serve a probationary period of nine months.

The place of employment is Florence, where the EUI is located.

Remuneration:

The net monthly salary after taxes is approx. Euro 2,287. In addition to the salary, staff members may be entitled to various allowances, in particular a household allowance, expatriation allowance (16% of basic salary and household allowance), dependent child allowance and education allowance. The EUI has its own social security and pension scheme. Under certain circumstances, in particular where the selected candidate is obliged to change his/her place of residence in order to take up employment, the EUI may also reimburse various expenses incurred on recruitment, notably removal expenses.

Further information about remuneration and benefits can be found in Annex I.

  1. EQUAL OPPORTUNITIES

The European University Institute is an equal opportunity employer in accordance with Article 1d of its Staff Regulations. It accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.  

  1.  DATA PROTECTION

The purpose of processing of the data submitted by candidates is to manage their application in view of a possible pre-selection and recruitment by the EUI. The information candidates provide in their application form is collected for the purpose of the selection procedure.

The EUI will ensure that candidates’ personal data are processed as required by its Data Protection Policy (President’s Decision No. 40 of 27 August 2013 regarding Data Protection at the EUI). This applies in particular to the confidentiality and security of such data.

  1.  COMPLAINTS AND APPEALS

If at any stage of the selection procedure, the candidate considers that his/her interests have been prejudiced by a particular decision, he/she can take the following action:

  • Request for review

In assessing candidates' merits, the selection board observes the principle of equal treatment as well as the provisions governing the Competition procedure and the Board’s proceedings.

If a candidate nevertheless believes that one of these principles has not been applied in his/her case, he/she has the right, within ten calendar days from when the e-mail informing him/her of the decision is sent, to send a letter by e-mail stating his/her case to the e-mail address:  applyjob@eui.eu

Appeal procedures

If, at any stage of the competition, the candidate considers that the Human Resources Service or the Selection Board have acted unfairly or have failed to comply with:
 
  • the rules governing the competition procedure, or
  • the provisions of the competition notice,
 
and that his or her interests have been prejudiced as a result, the candidate can take the following actions:
 
  1. Submit a formal complaint to the Principal under Article 1(2) of the Common Provisions for the Teaching and Administrative Staff
  2. Submit a judicial appeal before the Organ of First Instance

Please note that appeals concerning an error of assessment relating to the general eligibility criteria are not matters for which the competition’s selection board is responsible and shall only be admissible before the Organ of First Instance if an administrative complaint has previously been lodged under article 1, paragraph 2 of the EUI Staff Regulations.

More information on the complaint procedure and on further means of appeal under the EUI’s judicial review framework available at:
http://www.eui.eu/ServicesAndAdmin/PersonnelService/RulesRegulations/ComplaintsAppeals.aspx   

Annex I
Remuneration and benefits

The following table provides examples of monthly salaries taking into account some possible scenarios:

Type of contract

Contract agent – FG III, grade 08

Basic salary (net)

 

Euro 2,287

(after taxes and social security contributions)

 

Basic salary plus expatriation allowance (net)

 

Euro 2,794

(after taxes and social security contributions)

 

Basic salary plus expatriation and 1 dependent child allowance (net)

 

Euro 3,352

(after taxes and social security contributions)

Salaries and allowances are exempt from national taxation in Italy and in the EUI Contracting States, but are subject to a tax (deducted at source) for the benefit of the Institute.

 

Summary of Conditions of Employment and Benefits

 

  • Annual leave entitlement of 2 days per calendar month plus additional days for distance from place of origin and an average of 17 days of EUI holidays per year;

 

  • Flexible working hours;

 

  • Training and development programme;

 

  • EUI Pension Scheme ;

 

  • EU Joint Sickness Insurance Scheme for staff member and dependent  family;

 

  • Accident and occupational disease insurance coverage;

 

  • Expatriation or foreign residence allowance of 16% or 4%, depending on circumstances;

 

  • Household allowance;

 

  • Dependent child allowance;

 

  • Pre-school allowance (for children aged less than 6);

 

  • School allowance (for children up to the age of 26 in educational or vocational training);

 

  • Installation allowance and reimbursement of removal costs, if applicable;

 

  • Other benefits.

 

                                                                          

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