ISN Programs Coordinator

Job Category

Job Experience

Job Location

Expiration Date

11 Feb 2021

JOB opportunity

Job Title : Program Coordinator

Job : Full time

Location : Brussels

Job objective : ISN

Main responsibilities :

ISN is looking for a full-time “Coordinator” to reinforce its ISN Programs team and contribute to the various tasks related to the daily coordination of some of our flagship educational activities directed to doctors in low-resourced countries.

The successful candidate will be exposed to a wide range of tasks in a busy international team ultimately supporting our leaders and members.  

Are you inspired by these responsibilities?

Act as an interface between programs applicants, the relevant ISN Programs committees and our external partners

  • Respond to general enquiries
  • Organize online open competition rounds for doctors/ centers applying for grants
  • Follow up on applications – including scoring and sharing feedback to applicants
  • Liaise with relevant ISN Programs chairs, external partners and other ISN departments
  • Follow up on funded programs and activities: collect & process reports
  • Interact on regular basis with grantees: identify success stories as well as opportunities to keep them involved in the activities of the society and empower them to become ISN champions in their communities
  • Schedule and organize meetings (both online and face-to-face) – including logistics, agenda and minutes

Assist with reporting and data integration into our new internal database (Membersuite)

  • Assist in cleaning data and maintain data up-to-date
  • Help with drawing dashboards and statistics on the various Programs
  • Draft reports on ISN Programs activities for ISN leadership (describe activities, expenditures, challenges, next steps, …)
  • Maintain and develop our online application portals

Work with the ISN Programs director to devise and project manage the transition of some of our programs into new (blended) training experiences to ensure their continued relevance in today’s circumstances and raise their performance standards

Provide backup administrative support to members of the ISN Programs team (on an ad-hoc basis) – such liaising with the US Office of Foreign Assets Control or providing support for the preparations related to the World Congress of Nephrology

Skill specifications :             

The successful candidate is highly motivated by the ISN mission and fully dedicated to contributing and helping ISN make a difference and an impact. He/she will need to demonstrate:

  • Oral and written native knowledge of English. Excellent written and verbal communication skills.
  • At least 2 years of experience in operational and administrative/secretarial tasks in an international environment, preferably in a medical society and/or not-for-profit organization
  • Fully computer literate. Excellent knowledge of MS Office is a strong requirement, and experience with web-based administration tools such as Survey Monkey Apply and Membersuite is a strong asset.
  • Excellent time-management and organizational skills with the ability to work on multiple tasks simultaneously and autonomously. Establish adequate priorities and follow them up.

Profile & Experience :           

  • Ability to work in an international and multicultural fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results
  • Highly structured, efficient and stress-resistant
  • Commitment, flexibility and pro-activeness – ability to easily adapt in a small and highly motivated team
  • Techy-savvy personality. At ease with digital technologies, with a hands on/ problem solving approach
  • Outgoing, enthusiastic, and positive attitude. Good sense of humor. We work hard but like to laugh a lot!

About the ISN

Since its foundation in 1960, the International Society of Nephrology (ISN) has pursued the worldwide advancement of education, science and patient care in nephrology.

The Society represents a wide international network and provides an efficient platform for timely scientific exchange, debate and dissemination between healthcare professionals around the world. It is also dedicated to addressing the disparity between the developing and developed worlds in the research, diagnosis, treatment, and prevention of kidney disease.

The ISN has 10,000 professional members from more than 126 countries. In addition, it closely collaborates with over 70 national and regional nephrology societies worldwide, representing about 20,000 professionals. The ISN continues to develop and consolidate several programs, initiatives and partnerships that will help to further deliver on its two overarching goals: reducing the incidence and impact of kidney disease worldwide, and making the society a leading international organization for all issues related to the science and practice of nephrology.

The International Society of Nephrology offers a convenient, central Brussels location, a collegial, international and innovative work environment, a competitive salary and excellent benefits according to Belgian law.

How to apply :

The candidate must hold a valid working permit for Belgium.

If this sounds like your profile, please send your CV in English and ONE PAGE cover letter setting out how your past experience fits you for the role described above.

Please send your application to:  with your Name and Programs Coordinator in the email subject.

We regret that only shortlisted candidates will be contacted.

Deadline for applications 31st January 2021 at midnight CET






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