The European Food Information Council (EUFIC) is recruiting a Financial Administrative Assistant starting March/April 2012. This is a new position, and will focus on collating and consolidating the financial administration aspects of the EU-funded projects that EUFIC is actively involved in. The role also includes broader administrative tasks.

Organisation Description
The main goal of the European Food Information Council, EUFIC, is to provide science-based information on food and food-related topics to disseminators such as the media, health and nutrition professionals, educators and opinion leaders, in a way in which consumers can understand.

Main purpose of the job and position in the organisation
The Financial Administrative Assistant will focus on consolidating and managing the financial and administrative aspects of the EU-funded projects where EUFIC is actively involved. The role also includes broader administrative tasks.

The Financial Administrative Assistant will report to the Director on Nutrition & Health and will closely collaborate with the Projects Managers and with the Office Manager.

Key responsibilities
The following provides a guide to the types of areas we would expect the Financial Administrative Assistant to help with:

• Financial administration of EU-funded projects
• Ensure the arrangements for the proper administrative implementation of projects, maintain projects files and folders up to date
• Monitor project staff time records and ensure they are completed and maintained to agreed standards
• Track expenditures against agreed budgets
• Prepare projects for financial audits and reports
• Provide regular financial support to projects managers for the efficient implementation of activities versus agreed budgets
• Preparation of meetings
• Management of the accuracy of records in specific contact databases
• Performing general clerical duties to include but not limited to: archiving and inventorying, mailing, photocopying
• Other duties as assigned

Educational requirements, experience and skills
The successful candidate should have/be:

• Administration, economics, or accountancy qualification
• 2-3 years of relevant work experience in financial administration or book-keeping
• Accurate, paying attention to detail
• Organised and able to structure information clearly
• Proactive and able to work on own and within a team
• Very good knowledge of Microsoft Office in general; proficient Excel user is a must
• EU-projects experience is an asset
• Fluent in English and French (both written and spoken)

Conditions

• Salary depending on experience
• EUFIC is a small multicultural workplace in the heart of Brussels.
• We are a dynamic group, passionate about what we do for the benefit of consumers.
• Pleasant office environment – Tassel House, UNESCO World Heritage site – in the Chatelain area of Brussels, only 25 minutes walk from the Grande Place.

Contact
To express interest, please send your CV and letter of motivation (in English) to jobs@eufic.org stating in the subject “Financial Administrative Assistant” by 15 March 2012.

European Food Information Council (EUFIC)
Tassel House
Rue Paul-Emile Janson 6
1000 Brussels
Tel: 00 32 2 506 89 89
Fax: 00 32 2 506 89 80

Interviews will take place in Brussels or via Skype in the first instance. Only the candidates selected for interviews will be notified. Thank you for your understanding.

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