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Finance Officer

Baltic Sea Region Programme Joint Technical Secretariat - 29 June 2009

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Job Description

Vacancy for a “Finance Officer” at the Joint Technical Secretariat’s Rostock
office – deadline 4 September 2009

The Baltic Sea Region Programme 2007-2013 is being implemented as an integrated
programme combining ERDF/Norwegian funding with funding of the European
Neighbourhood and Partnership Instrument (ENPI). Eight EU Member States and
Norway have designated Investitionsbank Schleswig-Holstein as Managing and
Certifying Authority. As Managing Authority, IB hosts a Joint Technical Secretariat
(JTS). The JTS is located at Rostock and Riga. For staff of the Rostock office, IB acts
as employer.
 
The JTS includes about 15-18 staff. In addition, the Rostock Office hosts two Info
Points for related EU territorial co-operation programmes. The JTS is headed by a
director. JTS staff is international. English is the official programme language.
Finance officers form the JTS “Finance Team” that is managed and led by a team
leader.
 
We are looking for a new colleague supporting the preparation and
implementation of transnational projects, in particular the monitoring of
financial reports. Training on the job will be provided by JTS finance
officers. The job can be started as soon as possible and will end on 31
December 2011.
 
The candidate shall have a relevant university degree and proven
experience with administration of EU-funded programmes.
 
The employment contract will be concluded with Investitionsbank Schleswig-Holstein.
 
The annual gross salary is depending on qualification and experience. The
programme language is English. The employment is based at the Joint Technical
Secretariat’s Rostock office.
 
Candidates are requested to send their CV, a Motivation Letter and their
expectation towards the annual gross salary by e-mail to:
info@eu.baltic.net. All documents shall be submitted in English language.
Closing date is Friday, 4 September 2009.
 
Successful candidates will be invited for a personal interview in Rostock,
preliminary dates: 8-9 October. Travel costs for the interview candidates will be
reimbursed.
 
More information can be obtained via e-mail or by phone from: Thomas Weber,
tw@eu.baltic.net or +49-381-454845287.
 
General Responsibilities:
The finance officers at the JTS are responsible for implementing the tools as well as
the administrative procedures at programme and project level concerning project
monitoring and reporting. They are the main contacts to project partners, for
providing advice, support and information on implementation, reporting and
budgetary issues. They draft reports and information on project and programme
progress to the Baltic Sea Region Programme Monitoring Committee and the
European Commission as well as Norway regarding the Norwegian funds.
The tasks of a finance officer shall include, but not be limited to:

• Updating of procedures and related documents for the implementation of the
• Baltic Sea Region Programme (application, assessment, reporting and monitoring,
• special instruments etc.);
• In close cooperation with the project officers, providing general advice, support
• and information to applicants and project partners on project development,
• application, assessment, contracting, implementation, reporting, budgetary and
• payment issues;
• Monitoring in particular the financial project implementation and finalisation by
• means of checking progress and final reports, supported by operating the project
• database, and ensuring the follow-up of outstanding issues;
• Cooperating with the JTS Project Officers on issues related to project budgets and
• finances, in particular regarding requests from projects on changes in set-up,
• finances, timing etc.;
• Contributing to the preparation of Monitoring Committee meetings, related task
• force meetings, and, as appropriate, written decision-making procedures;
• Designing and implementing of targeted project seminars, assisting in
• information and communication activities, preparing information for the
• programme’s website;
• To prepare on-demand reports and statistics for the JTS, the Managing and
• Certifying Authority, the Audit Authority as well as national and regional
• authorities participating in the programme.

Personal profile:

• University degree (preferably public administration, business administration,
• economics, banking or related relevant fields);
• Sound knowledge of and practical experience with implementing European Funds
• such as the Structural Funds;
• Trained in public budget planning, or work experience in a financial organisation
• or institution is of advantage;
• Fluent in English in speaking and writing, knowledge of other BSR languages of
• advantage;
• Computer literacy: MS Office incl. Word, Excel and PowerPoint, Internet.

Personal characteristics such as flexibility, communication and presentation skills,
problem and conflict solving skills, ability to work in multi-cultural environment and a
cooperative working approach, as well as quick understanding and good analytical
skills are required for these positions. Ability to propose solutions to transnational
issues arising from administrative, legal or cultural differences is also a crucial factor.
Positions require frequent travelling.

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