Job Category

Job Location

Expiration Date

10 Jul 2022

Finance and HR Manager – full time

ECPC, has an immediate vacancy for a full-time Finance and HR Manager. You will support the ECPC Secretariat and Board, and collaborate with the ECPC Treasurer and Audit Committee, external Accountant and Auditor to ensure that we meet financial and administrative requirements:

  • Support the Director in the financial management of the organization, fulfill the financial and accounting requirements for our NGO, especially those related to adhering to and reporting back on EU-funded activities. Manage the personnel and office, and perform other administrative tasks assigned by the Director or the Board

Financial Responsibilities

  • Carry out financial transactions, billing/invoicing, payroll administration, management of social insurance obligations, developing budgets and implementing them, forecasting reports on clients monthly billing:
  • Proven experience in planning and implementing financial controls
  • Excellent knowledge and practice of Belgian accounting system
  • Prepare and monitor financial reporting and requirements for EU funded projects
  • Track income and expenditure on a weekly basis;
  • Issue invoices and follow up with staff members in a timely manner; Keep track of invoices and pay bills;
  • Manage reimbursements to staff and meeting participants;
  • Prepare quarterly financial reports to Treasurer
  • Drafting project budgets (H2020 and Horizon Europe Projects as well as projects of the ECPC Action Plan);
  • Prepare budgets and other financial reports to the Board and to the Audit Committee
  • Present the organization’s financial situation to the Board and General Assembly;
  • Liaise closely with Board Treasurer, external Auditor and external Accountant;
  • Advise Board and staff on financial matters;
  • Preparation of files to track balance;
  • Prepare quarterly finance reports, including budget vs actuals; and
  • Liaise with bank/s;

Administrative and Communications Responsibilities

  • Broad-based experience covering the full spectrum of administrative duties, including executive support and office management (Manage services provided by suppliers, keep all contract files updated, ensure procurement procedures are followed, manage general office insurances and files)
  • A proven reputation and recognition for driving efficiency improvements for office systems, workflow and processes;
  • Superior multitasking competencies, with the ability to manage high-priority assignments and develop solutions to occurring problems;
  • Committed to keeping information confidential when needed;
  • Personnel management: experience with preparing office regulations, performance appraisal schemes, support the Director in daily staff administration
  • Responsible for the delivery of first line advice to employees, management and senior management on all HR matters in accordance with policies, procedures and appropriate legislation;
  • Supporting and advising line managers in management and development of staff;
  • Responsible for identifying appropriate training for employees through analysis of performance objectives;
  • Perform other duties as needed, such as handling reimbursements, meeting reports, and other administrative tasks to support the Board, other colleagues and the Director;

Required Qualifications:

  • Degree in Business Administration, HR and Finance;
  • Fluent in spoken and written English AND French/Dutch; experience in authoring long documents such as reports, white papers.
  • Excellent proven knowledge of Belgian labor law and of the Belgian legislation for non-profit organizations
  • Organisation and attention to detail;
  • Experience in working in the European context;
  • Experience in financial reporting for EU-funded projects;
  • Excellent PC skills; Experience with using Office Suit particularly advanced skills are required in Excel
  • Excellent communication skills; and
  • Authorized to work in Belgium.

Highly Desirable:

  • Experience within the NGO sector

Terms of Employment:

This is a full-time position (38 hours per week), an open-end full-time contract under the Belgian legislation and remuneration according to Belgian legislation (CP337.000) and depending on the candidates’ profile and experience. We also offer a full range of extra-legal benefits (group insurance, meal vouchers, eco-cheques, CCT90 Bonus etc) as well as 5 additional holidays per year.

We offer a captivating and varied function with an organisation driven by its mission and where initiative, creativity, and energy are strongly encouraged.

Interested candidates should send their CV and a cover letter (maximum two pages) in English to charis.girvalaki@ecpc.org by 10th July 2022.

NEW JOB OPPORTUNITY: ECPC is looking for a Finance and HR Manager based in Brussels. Apply before July 10th!

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