Finance and Administration Manager

Job Category

Job Experience

Job Location

Expiration Date

23 Sep 2017


Hydrogen Europe is seeking a qualified Administration and Finance Manager for its office in Brussels. (office manager) This is a key post in the organisation, responsible for the smooth day-to-day running of the office, ensuring proper financial, administrative and HR service to support a 5-10-person team, the association board and broader membership. The Administration and Finance Manager will report to and work closely alongside Hydrogen Europe’s Director.


  • Annual budget, accounts and regular financial reports
  • Annual membership invoicing and collection
  • Manage payroll process with external payroll provider (social secretariat)
  • Manage contractor invoices and staff expenses claims
  • Initiate and record payments to staff, suppliers and service providers
  • Ensure the collection of the Hydrogen Europe’s members contribution to the Fuel cells and Hydrogen Joint Undertaking (FCH JU)
  • EU funded project financial planning and reports
  • Planning of the associations operations and monitor progress
  • Organise internal meetings (Board, General Assembly and weekly staff meetings)
  • Organise office operations and procedures, develop and update office manual, and maintain policies as necessary.
  • Serve as liaison between members and the association secretariat;


  • Min. 3-5 years of experience at working as administration and finance manager (office manager) either in a consulting firm, a SME or an association.
  • Experience and/or strong academic background with Belgian accounting practices and social law (payroll, employee enrolment, etc.).
  • A very organized and structured person able to plan activities and ensure timely implementation
  • Proficiency with MS office tools and excellent command of MS Excel required.


  • A previous international experience.
  • Experience with mass mailing tools, CRMs, project management tools
  • Experience in dealing with administrative and financial aspects of EU projects and public procurement processes.


Hydrogen technologies are key to ensure the success of the energy transition enabling storage of intermittent renewable energy (Wind and Sun) as well as zero emission transport, heat and power.

With over 110 members, Hydrogen Europe is the leading European association working to make fuel cell and hydrogen (FCH) technologies an everyday reality in Europe. More information on


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