Executive Assistant – EU Infrastructure Advisory

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Expiration Date

21 Oct 2017

Executive Assistant – EU Infrastructure Advisory

EY's Transaction Advisory Services (TAS) department offers strategic advice to both private and public clients.  The EU Infrastructure Advisory Team, in particular,  provides advisory services in the fields of transport, energy and sustainable infrastructure mainly to the EU / IFI Institutions which are clients of a priority focus for our firm globally.

As a result of our continuous and successful growth in this specific consulting space, we currently offer a career opportunity for an Executive Assistance to join the EU Infrastructure Advisory Team and provide support for the implementation of large EU projects.

Main Tasks on assignments:

  • Monitoring of projects’ milestones and deadlines and provide assistance in the preparation and finalization of reports and deliverables;
  • Maintenance of a smooth communication channel between stakeholders, provision and operation of a document exchange system and a stakeholder contacts database;
  • Planning of and participation to events including meetings and workshops, A/V conferencing set-up and provision of travel arrangements and logistic support;
  • Management of daily project accounting and monitoring and reporting of project expenses;
  • Provision of personal assistance and administrative/logistic support to high-level executives, maintaining professional discretion with sensitive and confidential information;
  • Maintenance of paper/electronic filing systems, management of webpages and databases;
  • Supervision of lower-level clerical work.

Additional tasks:

  • Under guidance, support for preparation/drafting of proposals in response to tenders issued by the EU / IFI Institutions;
  • Support in the contractual management of projects awarded to EY;


  • University degree preferred;
  • 5+ years of relevant professional experience;
  • Experience in providing assistance to high level executives and managing complex calendar activities;
  • Ability to quickly learn the organizational structure and the objectives of the team as well as capacity to deal with the complexity of a large matrixed organization;
  • Excellent communication and interpersonal skills;
  • Professional experience with the EU Institutions/large organizations preferred; Organizational skills to develop or revise office procedures, prioritize and schedule work activities of self and others, and balance multiple assignments with limited direction.

Language Skills: Excellent knowledge of English with good drafting skills. Knowledge of French and/or German is preferred but not required;


  • Growth potential within the team;
  • Room for personal development;
  • Dynamic and fast-pace work environment across a variety of tasks/projects;

The position is full-time employment and will be based in the Brussels area (Belgium)

Apply to the following link:


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