Executive Assistant – EU Infrastructure Advisory

Job Category

Job Experience

Job Location

Expiration Date

21 Oct 2017

Executive Assistant – EU Infrastructure Advisory

EY's Transaction Advisory Services (TAS) department offers strategic advice to both private and public clients.  The EU Infrastructure Advisory Team, in particular,  provides advisory services in the fields of transport, energy and sustainable infrastructure mainly to the EU / IFI Institutions which are clients of a priority focus for our firm globally.

As a result of our continuous and successful growth in this specific consulting space, we currently offer a career opportunity for an Executive Assistance to join the EU Infrastructure Advisory Team and provide support for the implementation of large EU projects.

Main Tasks on assignments:

  • Monitoring of projects’ milestones and deadlines and provide assistance in the preparation and finalization of reports and deliverables;
  • Maintenance of a smooth communication channel between stakeholders, provision and operation of a document exchange system and a stakeholder contacts database;
  • Planning of and participation to events including meetings and workshops, A/V conferencing set-up and provision of travel arrangements and logistic support;
  • Management of daily project accounting and monitoring and reporting of project expenses;
  • Provision of personal assistance and administrative/logistic support to high-level executives, maintaining professional discretion with sensitive and confidential information;
  • Maintenance of paper/electronic filing systems, management of webpages and databases;
  • Supervision of lower-level clerical work.

Additional tasks:

  • Under guidance, support for preparation/drafting of proposals in response to tenders issued by the EU / IFI Institutions;
  • Support in the contractual management of projects awarded to EY;

Profile:

  • University degree preferred;
  • 5+ years of relevant professional experience;
  • Experience in providing assistance to high level executives and managing complex calendar activities;
  • Ability to quickly learn the organizational structure and the objectives of the team as well as capacity to deal with the complexity of a large matrixed organization;
  • Excellent communication and interpersonal skills;
  • Professional experience with the EU Institutions/large organizations preferred; Organizational skills to develop or revise office procedures, prioritize and schedule work activities of self and others, and balance multiple assignments with limited direction.

Language Skills: Excellent knowledge of English with good drafting skills. Knowledge of French and/or German is preferred but not required;

Offer:

  • Growth potential within the team;
  • Room for personal development;
  • Dynamic and fast-pace work environment across a variety of tasks/projects;

The position is full-time employment and will be based in the Brussels area (Belgium)

Apply to the following link:

https://ey.taleo.net/careersection/gexp01/jobdetail.ftl?lang=en&job=BEL000SM

Before you apply, read the latest news about EU policies on EurActiv.com.

Employers want to know how you found their job advert so please state that you found this position advertised on the EurActiv JobSite.

The JobSite can give you more...
Get a bi-weekly newsletter featuring the latest jobs published online here.
Become the JobSite's fan on Facebook.
Follow us on Twitter and receive the latest news and job of the day.

 

Disclaimer: EurActiv is not responsible for the content of the job vacancies published. Reproduction or redistribution of the above text, in whole, part or in any form, requires the prior consent of the original source. Terms and Conditions apply.

 

Related Jobs

POSITION COMPANY EXPERIENCE DEADLINE
Junior Office Manager Ecorys Brussels 1 to 3 years 12 November
Office Coordinator Carnegie Endowment for International Peace 1 to 3 years 19 October

Supporters