Event co-ordination

Job Experience

Job Location

Expiration Date

12 Oct 2017

Сompany description:
QED is a Brussels based meeting organizer specialized in EU public affairs events. Our team combines profound knowledge of EU affairs with many years of experience in event management.

We are divided into two lines of business:

  • Own-initiated events, where we act as a provider of a neutral platform and are both the initiator and the organizer.
  • Bespoke events, where we offer our event management services tailored according to clients' needs.

Function description

As a trainee at QED you will work closely with colleagues in all stages of the “event life cycle’’. A development plan and specific tasks for this internship will be set up between QED and the intern. The internship will ideally start October 2017 and last until end of March 2018.

The key responsibilities are related to the event co-ordination field and will include the following:

  • Being in charge of contacting the event venues.
  • Speaker management.
  • Negotiate and collect offers from subcontractors.
  • Book hostesses.
  • Follow-up phone calls to key participants.
  • Identifying possible events of interest by conducting market research.
  • Managing and updating our contact list, followed by the integration in the CRM system.
  • Work as a host/hostess at the events when requested.


  • Fluent in English and French (written and oral).
  • Additional EU languages would be considered an asset.
  • Relevant university degree or presently studying communication, management, business administration or event management.
  • Business orientated.  (Entrepreneurial mind-set).
  • Ability to work both individually and in a team.
  • Ability to communicate in a multicultural environment.
  • Capability to prioritize and work with several projects at the same time.
  • Self-going and the competency to take own initiatives in several situations.

Stage scolaire: This is a contract for students with the aim to apply theoretical knowledge in a working environment. This contract will be set up between the applicant’s university and QED.

If you wish to apply, kindly send your CV and motivation letter to recruitment@qed.eu

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