Event Assistant (Internship)

Job Experience

Job Location

Expiration Date

26 Jan 2018

Job purpose

FTA Europe is the trade association representing European Flexographic Printing Industry. FTA Europe hosts its Secretariat in Brussels in the premises of Intergraf – the European Federation for Print and Digital Communication. FTA Europe is looking for an Event Assistant (Internship) for a 3 to 4-month period starting between beginning of February and mid-March. The main purpose of this position is to support the organization of the FTA Europe Diamond Awards taking place in Milan (Italy) on the 30th of May 2018. Other responsibilities include supporting other events, database management, communications and social media activities for both FTA Europe and Intergraf.

Job description

Duties and responsibilities for the support of FTA Europe

Support in the organization of FTA Europe Diamond Awards 2018:

  • Assist the Executive Officer all along the events organisation process;
  • Coordinate with the Executive Officer for the outreach and visibility of events;
  • Support the setup of the event, registrations, invitations, list of participants, tables’ composition for the dinner, etc.;
  • Liaise with sponsors and suppliers (certificates, awards, hotels and venue etc.);
  • Support the organisation of the jury and evaluation meeting and disseminate the information about the winning companies;
  • Follow up with FTA Europe Members to ensure attendance during the ceremony of national winning companies;
  • Support the communication with media partners and external stakeholders via email or social media tools, and update the website;
  • Support in the preparation and dissemination of the final brochure of the Awards by liaising with the graphic designer accordingly;
  • Follow up with the outcome of the event during the weeks after the ceremony (send final brochure, pictures, liaise with media and companies on the information requested);
  • Update and monitor event expenditure in Excel in cooperation with the Executive Officer and Accounting and Administration Officer;
  • Check and manage companies and participants data and ensure that they are correctly entered into the database;
  • Office logistics & other administrative tasks as required;
  • Assist with other tasks related to FTA Europe where necessary (projects, database management, website, communication, etc.).

Duties and responsibilities for the support of Intergraf

  • Database administration, including researching companies, contacts and press contacts (online and/or via phone), contacting contacts for updated information and bringing database up-to-date;
  • Event support (various, to potentially include event promotion, drafting supporting documents and preparing event materials);
  • Support social media activity by researching and creating content.

Profile

  • University Degree in relevant subject (e.g. Events Management, Communication, Business Administration, etc.);
  • Interest in event organisation, a previous experience would be an asset (including internship);
  • Excellent organisational skills and great attention to detail;
  • A team-player who enjoys working in a small team;
  • Ability to work independently and take responsibility;
  • Self-starter, hard-working and organised;
  • Problem-solving approach with an ability to work quickly and accurately;
  • Strong interpersonal and intercultural communication skills;
  • Good computer skills – especially MS Office - database management, website content (including content management systems – ideally WordPress);
  • Excellent written and spoken English, knowledge of another European language is highly desirable.

Work Conditions

  • 3 to 4 month contract: convention d’immersion professionnelle (approximately 751,00 Euro per month);
  • Lunch vouchers;
  • Public Transport reimbursement;
  • Possibility to work in a small, dynamic and growing team;
  • Office hours are Monday to Friday, 9.00 to 17.00.

How to apply:

Please send a CV and cover letter to Luca Conti at the following email address: LConti@fta-europe.eu . Deadline to apply: 26 January. Subject heading: Application Event Assistant

Timing

Ideal start date: February 2018, not later than mid-March 2018.

For further information, visit our websites at www.fta-europe.eu and www.intergraf.eu .

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