European Research Manager

Job Experience

Job Location

Expiration Date

21 Jun 2019
Job Description European Research Manager Finance and Business Affairs, Research Services, European Research and InnovationGrade 7Location: Maple House, 149 Tottenham Court Road, London, W1T 7NF 

Research Services: European Research and Innovation Office

Reports to:

Giles Machell – Head of European Contract Management – European Research and Innovation


The Finance and Business Affairs (FBA) Division, headed by Phil Harding, Director of FBA, is part of Professional Services and is divided into several sections, including the financial areas: Central Finance and Systems, School and Professional Services Finance, Insurance, Research Services (RS), Procurement Services and Legal Services. The Director of FBA reports to the Vice-Provost (Operations) and is a member of the Professional Services Leadership Team. He is responsible for the management of UCL's financial performance and strategy and for the provision of services and advice.

The European Research and Innovation Office (ERIO) forms part of the RS and is responsible for providing UCL’s academic community with a comprehensive, proactive and specialised support service for European Commission (EC) funded research and innovation projects.

UCL is one of the leading recipients of European Framework Programme grants, with over 450 Horizon 2020 projects worth over €280 million, and 615 projects funded during the Seventh Framework Programme (FP7) collaborating with over 3000 research institutions over 80 countries.

The European Contracts Team is responsible for supporting EC funded proposals, EC contract management and grant setup.  This includes:

  • Supporting Proposals: encouraging, promoting and supporting UCL academics submit proposals for ERC grants, Marie Skłodowska-Curie Fellowships and collaborative grants as a beneficiary.
  • Contract Management: negotiating UCL's contracts with the European Commission, negotiating collaborative research agreements and subcontracts with universities and commercial partners throughout Europe.
  • Grant Setup: ensuring grants are ready to start and the Principle Investigator is familiar with the contractual requirements.
Main purpose of the job

Provision of a high quality specialist support for contract negotiation, proposal submission, and analysis and advice service to academic and administrative staff within UCL.  This support will cover a range of European funding programmes, with a particular emphasis on Horizon 2020. This includes extensive and expert advice on a wide range of funding opportunities, assistance with all aspects of proposal preparations, support at the negotiation and contract stages and grant setup.

Duties and responsibilities:

Main areas of responsibility will include:


  • Completing and submitting Grant Agreement negotiations for Horizon 2020 and other EC funded research grants.
  • Drafting and executing contract amendments with the EC including transfers and extensions. Including supervising Contracts Administrators with delegated basic amendments.
  • Vetting and negotiating Consortium Agreements, particularly with regard to protecting UCL’s interests in relation to Intellectual Property.
  • Draft and negotiate agreements including subcontracts, secondment agreements, partnership agreements, and non-disclosure agreements using UCL standard templates.  Including supervising Contracts Administrator in preparing delegated basic agreements.
  • Explaining the major consortium and contractual issues and implications of EU funding schemes clearly to UCL’s academic and administrative staff and other relevant stakeholders.

Proposal support:

  • Organising events and presentations to encourage EC research proposals and demystify EC funding and application process with particular focus on ERC and Marie Skłodowska-Curie schemes.
  • Meet with researchers to explain EC funding schemes especially ERC and Marie Skłodowska-Curie schemes, the proposal process and provide hints and tips on submitting top-class applications.
  • Ensure that all proposals are budgeted correctly and have received appropriate internal approvals from stakeholders.


  • Reconciling awarded budgets against costings for research proposals prior to allocation of UCL research account codes, and entering data into UCL’s financial system.
  • Providing specialist advice and support to Research Services’ post-award team on specific EU- funded projects.
  • Supervise Contract Assistant with setting up account codes.


  • Provide advice and answer questions for UCL academics and departmental staff regarding Horizon 2020 funding opportunities and rules.
  • Maintaining a full awareness of EC and UCL’s policies in relation to broader research-related issues, including Brexit.
  • Assisting in the dissemination of information on Horizon 2020 funding of specific interest to departments, including delivery of training and briefing sessions.
  • Carry out research on issues relating to EU-funded projects including, amongst others, ethics, intellectual property rights and best practices.
  • Help in preparing ad hoc statistical reports for the Head of ERIO, RS and other UCL Departments when required.
  • With regard to a specific number of departments, improving UCL’s participation rate in Horizon 2020 funding where necessary.
  • Adhere to UCL policies including Financial Regulations and ‘Equal Opportunities’;
  • Participate in staff meetings and training as required;
  • Maintain an awareness and observation of Fire and Health & Safety Regulations;
  • Work in a resource efficient way and actively support UCL’s Sustainability policies and objectives within the remit of their role.

Any other duties as necessary.

Person specification

Experience and knowledge

  • Knowledge of Horizon 2020 and other EU funding programmes.
  • Higher Education Sector Experience.
  • Familiarity with research contracts and or other similar legal documents. Including an understanding of what makes a good contract and risks associated with research contracts.
  • Knowledge of costing research proposals to meet funder requirements, including understanding of common errors.


  • Knowledge of project management.
  • Educated to degree level.

Skills and abilities

  • Ability to work effectively and accurately under pressure, managing and responding to shifting priorities, progressing numerous projects at any one time.
  • Tact, diplomacy and the ability to persuade.
  • Experience of being able to work under own initiative and to take decisions independently.
  • Able to adapt communication to suit audience, knowing the appropriate way to communicate key complex points.
  • High level of competency and knowledge of standard software packages e.g. Word, Excel, PowerPoint.


  • A team player with an ability to communicate workloads and issues to manager and team and propose ways to overcoming them.
  • Excellent attention to detail.
  • Strong interpersonal, verbal and written communication.
  • Good analytical and practical problem solving skills.


Applications should be completed online at:

If you are having difficulty accessing the on-line recruitment system please refer to the FAQS on the UCL website which includes further details about the recruitment process:

In your application please use the criteria headings from the Personal Attributes Required section above as a basis for your application to ensure that you are providing sufficient and appropriate examples.

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